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Instructions for Poster Presenters

  1. The deadline for submitting your registration and abstract for poster presentations is Wednesday, March 1, 2017   .  (See the Abstract Guidelines page for abstract composition rules.)  View a helpful Timeline for your presentation preparation activities.

  2. When developing your poster, follow the guidelines as outlined on the Poster Preparation page of this website.

  3. ETSU-Student Posters must be set up on Wednesday, April 6 between 12:00 pm and 4:30 pm.  (No entry into the room after 4:30 pm.)  Posters from non-ETSU students may be set up between 8 AM and 8:30 AM on Thursday, April 6.  In order to be judged, you must have your poster set up no later than 8:30 AM on Thursday, April 6. 

    Please be aware that it is each student's responsibility to notify his/her instructor(s) in advance of the impending absence from class on April 5 or 6.  A letter serving as the "Class Absence Authorization Form" will be provided in the student packets (see Step 4 below)..

  4. When you first arrive to set up your poster, go directly to the Forum Registration Desk, located just outside the Ballroom, to receive your student packet, then proceed to look for the poster display board with your assigned number.  

  5. Push-pins for attaching your poster to the poster-display stands will be available for your use.  

  6. All poster presenters are required to be present and ready at their poster beginning at 8:30 am on Thursday, April 6.  

    Poster judging will begin promptly at 8:30 am on Thursday, April 6. There will be only one poster judging session; your poster will be judged only once by a 2-person team of judges.  If you are not present at your poster when the judges arrive to judge it, your poster will be considered non-competitive.

    Important :   Please remember to wear your name badge on Thursday, April 6.. 

    Each presenter/main author should plan to explain his/her research to a team of judges.  Limit your explanation to seven (7) minutes .  Judges may also interact with the presenters by asking questions about your research.

    After your poster has been judged, you are free to move about, interact with your peers, and enjoy the day.

  7. Presenters should plan to attend the keynote address and awards ceremony which follow the poster judging session and lunch. 

  8. Photos of award winners will be taken during and after the awards ceremony. Therefore, all award winners should stay until the ceremony is finished.

  9. You should remove your poster after the Awards Ceremony on Thursday, April 6.  Posters and any other materials left after 4 pm will be discarded.

  10. Remember to copy and distribute the Class Absence Authorization Letter to your instructors.

If you have any questions or need assistance, please e-mail the Office of Research and Sponsored Programs at .



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