Final Exam
Pre-Professional Writing
Dr. Kevin O'Donnell
December 13, 1999
by Megan Edwards
For me,
the fall semester of 1999 was full of learning experiences. One of
my classes, entitled Pre-Professional
Writing gave me a taste of both professional writing and writing for
the web. How was I to know what I was getting into when I enrolled
in such a class? What does professional writing even mean?
After all, it is such a broad term.
Throughout various
assignments, such as cover letters, resumes, and letters aimed at convincing,
I learned quickly what this term means. Aside from the obvious definition-
receiving a paycheck; professional writing involves writing for a specific
purpose and a specific audience. When writing professionally, one
has to keep in mind that, in order to be successful with his writing, the
reader must be considered. Professional writing is not about what
the writer wants to write about, rather what the writer needs
to write about to satisfy the reader. This type of writing definitely
involves writing for someone else's (the reader) benefit.
In addition, there
are some key principles and practices to keep in mind when writing professionally:
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It is good to avoid broad and general terms. Try to
be clear and specific in what you say.
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Definitely try to avoid the use of jargon. Keep in
mind that not everyone is an expert on the topic you are writing about.
You can still sound professional and qualified without using jargon.
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Try not to assume audience knowledge. Like the previous principle,
it is important to know that it is the writer's job to be the expert, not
the reader's. Again, no jargon or confusing language.
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Remember to by systematic, taking advantage of formatting devices and
writing styles. Your writing style could really set you apart
from the rest. It is important that your piece is easy to read while
keeping the reader's attention at the same time.
While pre-professional
writing was the topic of the course, we did just as much work with web
page design. Every piece of writing that we did in the class had
to be posted on the web page that each student created. Believe it
or not, writing for the web is very different from writing for print.
Throughout the course, we learned some basic writing principles to remember
that are especially appropriate when writing for the web:
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There must be more consideration for the design and visual aspects that
pertain to the writing. When writing on the web, you must take advantage
of the use of graphics and visual effects to make the writing that much
more powerful.
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Readers on the web have more options. If your web page is
not laid out in such a way that the reader is interested and wants to remain
at your site, then the reader will simply search for another, more enjoyable
site to visit.
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Your writing must be universal. Because most anyone has access
to the web, it is important that your writing applies to a larger audience.
This principle can often be very difficult to adhere to.
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Finally, you must be concise. People today have short attention
spans. Get to the "meat" of your writing quickly! Also, make
it easy for visitors to move about your page with the use of a table of
contents, sub headings, and other easily accessible links.
Writing and reading on
the web go hand-in-hand. As a reader on the web, it makes it very
difficult to remain attentive to an article or another piece of writing
when you are scrolling and scrolling and scrolling... It gets extremely
tiresome. Please keep the scrolling to a minimum. Another reason
that readers like to read on the web is because of control. Using
animated icons, hyperlinks, and search engines are a way that readers on
the web have the control to browse at will which will never be available
in print.
As you can see, professional
writing is not like any other writing. Although we have all done
a certain amount of "professional writing" in our day, we will never know
the value of it until that one cover letter or resume is the deciding factor
between you and another candidate for a job. Knowing how to write
professionally is a valuable trait. Not only can professional writing
bring you jobs and good fortune, it can make you a better writer even when
not writing professionally.
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