Guidelines
- I understand that I must comply with ETSU and the U.S. Department of Veterans Affairs
(DVA) policies.
- I understand it takes approximately nine (9) to twelve (12) weeks for the DVA to process
initial applications. If I have questions about the status, I should call the VA Regional
Office in St. Louis at 1-888-GIBILL-1.
- Questions regarding the amount of entitlement should be directed to the DVA.
- I have received a copy of the DVA Summary of Educational Benefits pamphlet.
Admission
- I understand that application for VA benefits does not constitute admission to
the University.
- I understand that ETSU does not guarantee a tuition deferment plan for veterans and that
I am responsible for paying all tuition and fees to the University, even if I have not
received any payments from DVA.
Registration
I understand that upon completion of registration, I must submit an Enrollment Certification Request Form
(ECRF) to the OVA. I will not be certified until I have submitted the ECRF and any other documentation
required to certify my courses in accordance with DVA regulations.
Unsatisfactory Progress
- I understand that courses repeated as part of the 'Fresh Start' program may not
qualify for DVA benefits.
- I understand that if placed on academic suspension, GI Bill benefits will be terminated for
the duration of the suspension.
Attendence Policy
- I understand that I must attend the courses for which I enroll.
- I understand that receipt of a 'FN' grade requires repayment of funds.
Degree Pursuit
- I understand I will receive benefits only for those courses that apply to my degree and are
certified by the OVA. The OVA will not intentionally certify courses that are not part of my declared
program of study.
- I understand that DVA benefits cannot be paid for repeat courses for which I have already received
a passing grade. Payment for such a course results in overpayment.
- The OVA may terminate or adjust previous certifications, even if I have successfully completed
the course.
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Developmental Courses
- I know that I can be certified only for developmental/remedial courses that are required by
the University.
- Per DVA regulations, remedial/ developmental courses taught on-line may not be certified for DVA
payment. Remedial/developmental courses must be taught as conventional resident courses (in the
classroom) in order to be certified to DVA.
- I understand that a Developmental Studies (DSP) suspension results in suspension of my DVA
educational benefits.
Self-Certification
- I understand that Chapter 30, 1607 & 1606 recipients must verify enrollment with the DVA
each month.
- I understand that any delay on my part in contacting DVA will delay payment.
Prior Credit
- It is my responsibility to request and have submitted to the ETSU Admissions Office official
transcripts for institutions previously attended. This includes credit for college courses; tests
scores from CLEP, DANTES, and similar examinations; my DD-214 or DD-295/AARTS/SMART or CCAF transcript,
if I am active duty. Failure to submit will result in the termination of my benefits.
- I understand that if I have completed basic training I will not be certified for Hlth &
PE/Recreation courses, until a transfer credit evaluation is completed.
- I realize that once I have received a written evaluation of transfer credit from the Office of
Admissions, I must meet with my advisor and complete a Prior Credit (PC) Evaluation.
Breaks/Intervals
- I realize that I will be paid for breaks between academic terms, unless I request otherwise, if
the break does not involve the passage of a calendar month and:
- Prior to the start of the break, I was enrolled in the previous term for at least one half
time.
- I am enrolled at least half time for the following term.
- I do not change place of training.
- I understand that if I accept break payment and do not enroll for the following term, it will
create an overpayment.
- If I am on active duty, I will not be paid through breaks.
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Changing Curriculum
- If I decide to change any part of my program of study (POS) and/or major/minor/concentration, I
understand that it is my responsibility to notify the OVA.
- I must submit a new Declaration of Academic Program (DAP)within two (2) terms of a change
in major.
Non-Punitive Grades
- A non-punitive grade, i.e., AU(Audit), FN(Failure for Non-attendance), W (Withdrawal), is defined
as any grade, which does not count toward the GPA.
- I understand that receipt of a non-punitive grade results in overpayment.
- Overpayments may be waived, if I submit evidence of mitigating circumstances that explain
why I could not complete a course in which I receive a grade of 'W'. The DVA Summary of Educational
Benefits cites examples of acceptable mitigating circumstances.
Overpayment/Alternatives
- I understand that if overpaid, DVA will notify me of the overpayment and acceptable appeal
procedures.
- I understand that I may be assessed interest and administrative collection cost on
outstanding debts.
- Examples of actions which may result in overpayments are:
- Withdrawing from a course
- Receiving a grade that does not count towards graduation
- Repeating and accepting DVA payment for a course in which you have already received a
passing grade
- Receiving a FN grade in violation of the attendance policy
- I understand that the DVA may collect an overpayment out of future educational benefit
checks.
Keeping the OVA Informed
- I understand that I must notify the OVA of changes in my enrollment within five (5) working
days. The OVA will notify the DVA, and my benefits may be adjusted or terminated.
- I understand that I am responsible for resolution of overpayments with DVA.
- In addition to the information above, I have been informed that, in accordance with guidelines
set forth by the DVA, it is my express responsibility to keep the OVA informed of change(s) in my
dependent/family status, address, phone number, and/or enrollment and DOP status. I understand that
any failure, on my part, to observe ETSU and DVA policies could result in overpayment for which I
agree to hold ETSU harmless should I be required to repay entitlements as the result of my own
intentional and/or negligent actions.
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