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Division of Business and Finance

East Tennessee State University

FP-1 Contents and Purpose of the Financial Procedures Manual

The Financial Procedures Manual sets forth the basic policies and procedures for East Tennessee State University for the guidance of deans, department heads, and other personnel charged with fiscal responsibilities.  All procedures in the manual with the exception of FP-2 apply to the East Tennessee State University Foundation; however, departments who receive Foundation money must deposit it in the Office of Development within 72 hours.

All personnel with fiscal responsibility should review their operations to insure that procedures currently employed are in conformity with University and Tennessee Board of Regents policies stated herein.

In the event there is any doubt as to whether or not certain departmental procedures being employed are in conflict with these statements, the University Financial Services Office should be notified and requested to review the questioned procedure.

The contents of this manual are listed numerically by section title on the following page.  The University Financial Services Office may be contacted for questions regarding policies contained in this manual.

The contents of this manual cover the following areas:

FP-01 Contents and Purpose of the Financial Procedures Manual, June 16, 2004
FP-02 Cash Receipts and Deposits, October 2, 2003
FP-03 Petty Cash, October 16, 2000
FP-04 Purchasing, October 1, 2013
FP-05 Receipt of Material & Approval of Invoices, November 20, 2003
FP-06 Departmental Services, February 14, 2002
FP-07 Travel, July 29, 2015
FP-08 Sponsored Program Management, November 17, 2016
FP-09 Records Disposal, September 21, 2001
FP-10 Collection of Accounts Receivable, October 2, 2003
FP-11 Equipment Control and Accountability, August 5, 2003
FP-12 Public Records Inspecting & Copying, November 15, 2001
FP-13 Financial Accounting System, April 15, 2009
FP-14 Third Party Contracts & Agreements, November 18, 2004
FP-15 Payroll, September 28, 2011
FP-16 Keys to University Buildings and Facilities, October 29, 2001
FP-17 Personnel Procedures, September 21, 2001
FP-18 Risk Management, November 7, 2001
FP-19 Telecommunications Policy, December 17, 2007
FP-20 Signature Authorization Process, Deleted August 12, 2014
FP-21 Flowers, Business Meals and Recognition Events, February 3, 2015
FP-22 Foundation Expenditures, January 24, 2011
FP-23 Access to Financial Records, January 24, 2011
FP-24 Solicitation and Acceptance of Gifts, September 21, 2001
FP-25 Maintenance and Renovation Projects, Deleted January 12, 2004
FP-26 Use of Memorial Center and Brooks Gym, Deleted January 12, 2004
FP-27 Approval of Fees, December 18, 2003
FP-28 Use of Fifteen-Passenger Vans, March 10, 2003
FP-29 Purchase of Bottled Water, June 16, 2004
FP-30 Institutional Conflict of Interest Policy, November 30, 2007
FP-31 Cellular Phone Policy, October 1, 2016
FP-32 Identity Theft Prevention Policy, December 18, 2009
FP-33 Direct Deposit Policy, May 20, 2010
FP-34 Security Camera Policy, November 12, 2010
FP-35 Personal Computation Device Reimbursement, Deleted July 22, 2013
FP-36 Credit Card Policy, February 8, 2013
FP-37 Delegation of Authority/Signature Authorization, August 12, 2014
FP-38 Exterior Temporary Signage Policy, August 11, 2015
FP-39 Authorization for Use of Electronic Signatures, July 22, 2016
FP-40 Contracts and Signatory Authority, July 22, 2016


Original effective date: April 9, 1982 

Revised: October 1, 1987; November 1, 1989; April 1, 1994; May 1, 1996; February 19, 2001; September 21, 2001, September 9, 2003, January 12, 2004, June 16, 2004, March 16, 2006; February 22, 2010, November 12, 2010

Last review: February 18, 2011


Web page last updated 2/10/2017

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