Registering and Paying for Classes
Registering for Classes:
All students in Pre-College will need to register for the program(s) they will be attending each semester.
Click here to register!
Paying for Classes:
Families can pay for classes either by check or credit card.
To pay by check, make sure the check is written out to ETSU Pre-College, and then send or bring it to the office. Bring payments to Mathes Hall located at 216 Sherrod Drive in Johnson City or mail them to:
ETSU Music Department Pre-College
PO Box 70661
Johnson City, TN 37614
To pay by credit or debit card, you can use our online ETSU Payment System.
Click here to enter the secure payment site. Then select Class Registration Fees. You will be prompted to enter the total amount you would like to pay (leaving Quantity at 1). Click Add to Cart, and then follow the remaining prompts to complete your payment.
Please feel free to access these Instructions for further explanation of how to use the online payment system.
Parent and Guardian Responsibilities
Students and their parents or guardians are welcome in the building all day Saturday. Although there are Pre-College staff and faculty members on site before and after the program classes, students will not be directly supervised by the Pre-College employees outside the assigned student’s Pre-College times. The supervision of students outside the assigned student times remains the responsibility of the parent.
Parents may not sit in on lessons, classes, or coaching sessions without prior arrangement with the instructor.
Update Email, Address, and Phone
Official communication between the Pre-College office and students and parents is through email. All email communication will be sent through the primary email account listed on the registration form. Parents are responsible for updating their student’s record as necessary regarding communication.
The ETSU Pre-College program has the right to expect such communication will be received and read in a timely fashion. Students and parents are expected to read, understand, and appropriately respond to official administrative emails.
School ClosingDuring severely inclement weather the administration may decide to cancel classes and lessons. Notification will be posted via email and on the Pre-College website home page.
Student Safety and Behavioral Expectation PolicyETSU Pre-College program is committed to a respectful educational environment for all students. This includes a respectful environment between students, between students and teachers, as well as with the school property and private property. Harassment, intimidation, bullying, and other disruptive or violent behaviors are considered disruptive. Students who choose to engage in conduct prohibited by this policy or any other types of general disorderliness, malicious mischief, and/or behavior which is deemed detrimental to the Pre-College program or interferes with the rights of other students in the building – are subject to disciplinary action up to and including suspension and dismissal from the Pre-College program without fee reimbursement. All policies on behavior expectations, which are not tolerated, are outlined in the additional policies section.
Attendance and Absences Policies
Students enrolled in the Pre-College program are making a commitment to regular Saturday attendance and regular lesson attendance. Students are expected to resolve other Saturday conflicts so as not to interfere with their attendance. If any student anticipates numerous absences in a given semester, he or she should feel free to speak to the administration about the situation.
Students are permitted 4 absences per semester before they are subject to reevaluation. Absences beyond will affect the student’s grade; placement in the program; eligibility for financial aid and scholarships; and entrance or participation in concerts and competitions. Missing one class will result in a half-day absence. The student or parent/guardian is responsible to notify the Pre-College administration or their teacher of any absence. An absentee list is kept each week.
The Pre-College program provides no make-ups for students who miss classes or lessons. If instructors cancel a class or lesson, a make-up session will be scheduled.
Tuition and Fees
The Pre-College program is a full year program, billed on a semester basis. A full listing of the current tuition and fees is available at: www.etsu.edu/cas/music/precollege/program.php
An invoice for each student will be sent out well in advance of each semester due date. Payments are due before classes commence. In certain cases a payment plan may be available. This will need to be set up before the payment due date in writing to the Pre-College administration. Please email firstname.lastname@example.org.
Refund/Withdraw and Add/Drop Policy
If a student wishes to add an additional course or withdraw from an individual course, the Pre-College administration must be notified in writing. Please send requests by email to email@example.com. No changes are confirmed until you receive confirmation from the Pre-College administration that your schedule has been updated.
No schedule changes are permitted, without valid reason, after the third Saturday of the semester.
A student may take a leave of absence for a maximum of one semester in the program. The student must notify the Pre-College administration in writing. Notification of intent to return must be made one month before the returning semester.
Refunds for withdraw are calculated from the date the notice is received or from the last day of classes, whichever is latest. No refunds will be given after the seventh week of classes. If a student or parent submits a notice in writing before the second class meeting will receive a 50% tuition refund less the non-refundable application fees.
Care of the Facility
ETSU Pre-College program expects all students, parents, staff and faculty to treat all ETSU property with respect and care. All those associated with the program are expected to leave the property in the condition they entered or in better condition.
ETSU is a recognized All Steinway School. All members of the community use these fine instruments and it is important to have a set of guidelines to maintain their quality. Please:
§ Do not move the piano or remove lids without assistance
§ Do not let any objects, including stands and chairs, touch the piano
§ Do not eat or drink near the piano.
§ Do not touch the dampers.
§ Be sure to leave the piano in the condition in which it was found.
Practice Room InformationPractice rooms are available and may be scheduled through the music office on program days. Students will be able to check out practice room times. Students are expected to use these rooms for practice use only and can check these out for an hour at a time. All care of the facility policies extend to practice room use. Please be aware, practice rooms are available to Pre-College students only on Pre-College program Saturdays.
Performances and Concerts
Pre-College students enrolled in the core program will have performing opportunities throughout each semester. In order to perform the student’s teacher must approve and submit a performance request form and submit to the office. Students are not required to perform at all performances the Pre-College is invited. Students are encouraged to attend any performances where Pre-College is invited and can free of any charges.
For all performances a student is participating there are specific concert dress expected. Unless a special concert dress or costume is specified, Concert dress is either all black or black slacks or skirt with white top. Shoes and trouser stockings or nylons should be black. Bow ties or ties must be all black. Skirts and dresses must fall below the knee when seated. No sneakers, jeans, shorts, sweat pants and t-shirts are acceptable as well as clothing, which advertises a specific brand with logo.
Studio and Student RecitalsStudent recitals and Studio recitals provide an opportunity for students to perform individually or with other members of their teacher’s studio. All recitals will need a faculty recital request form to be submitted to the Pre-College office. Recital submissions are subject to the main ETSU office calendar.
Personal video and audio recording of ESTU Pre-College events are allowed for personal use (non-commercial) only. Limit all recordings to your personal performance only. Students may only post video and audio recordings of their personal performances online and on social media websites.
Video recording and/or photographic equipment limited to one device during the performance. Flash photography is prohibited. ETSU Pre-College reserves the right to deny videography or photography of any event if it infringes on any copy write, licensing and performance release considerations.
Parking at ETSU is free and does not require a permit on Saturdays in faculty and student marked parking spaces. Students can be dropped off in front of Mathes Hall, but this is a no parking lane. Parents will be ticketed at their expense.
During regular ETSU school hours, Monday through Friday, a parking pass can be obtained at the Parking office or here: https://etsupws.etsu.edu/Parking/
Emergency PhonesThe ESTU music office is open during Pre-College hours. The music department phone number is, 423-439-4270. Students will be able to make outgoing calls for emergency purposes during the Pre-College hours. Emergency phones are also located around campus for 911 phone calls.
HealthIn medical emergencies, a member of the Pre-College staff will contact parent or guardian emergency information as soon as possible. No medications can or will be dispensed by any member of the Pre-College staff or faculty. Students who have an illness or special condition should alert the office.
Lost and FoundPlease report all thefts and lost items to the office. Students are strongly encouraged to not leave instruments, music, valuables, and personal items unguarded anywhere in the building. ETSU is not responsible for personal belongings including instruments. All individuals are advised to carry their own insurance on instruments and other valuables.
Media Consent and Public Release Policy for Students
Social media refers to an ever-expanding variety of online tools and mediums for communication. The rapid development and expansion of personal blogs and communication websites has changed the way the public share information. The ETSU Pre-College program makes use of social media for defined business purposes, and the program’s director oversees all social media communications on behalf of the program.
The Pre-College is fully committed to ensuring the academic freedom of students, parents, and faculty; and the program has no desire to impede or interfere with the personal use of social media by members of the program. However, the distinction between personal use of social media and the Pre-College program business interests can become blurred when students, parents, faculty, staff and other members of the Pre-College program engage in behavior such as but not limited to the following:
· Using the ETSU Pre-College logo, seal, and branding materials for purposes not authorized by the program.
· Intentionally or unintentionally representing oneself as a spokesperson on behalf of the program.
Students, parents, staff, faculty and others in the program are encouraged to adhere to the following guidelines when using social media:
1. Do not use social media and blog sites to harass, bully, discriminate or any other unlawful activities towards any person involved with the Pre-College program.
2. Do not post, publish or share statements, photographs, videos, or audio recordings of another member of the program that could be view in any way as malicious or any other characteristic protected by federal, state or local laws.
Emergency and Safety ProceduresThe ETSU Pre-College program follows the steps in place by ETSU for emergency and safety procedures. Please see www.etsu.edu/dps/safetysecurity/emergencyprocedures/defult.php for the ETSU campus procedures and important phone numbers.
Non-Discrimination StatementETSU Pre-College admits students of any race, color, or national or ethnic origin to all the rights, privileges, programs and activities generally accorded or made available to students at ETSU. It does not discriminate on the basis of gender, sexual orientation, religion, age, disability, race, color, or national or ethnic origin in administration of its educational policies, admissions policies, scholarship programs, and other school-administered programs.
Sexual and other unlawful harassment and discriminations
The ETSU Pre-College program is committed to providing a safe and educational environment in which all individuals are treated with respect and dignity. Our students, faculty, independent contractors, staff, and volunteers have a right to an environment, which is free from unlawful harassment and discrimination. Therefore, the Pre-College program strictly prohibits sexual and other unlawful harassment and discrimination of any kind. Conduct that constitutes any of these types of behavior is unacceptable during any Pre-College programming including classroom, tutoring, lessons, performance space, practice rooms, and other areas on campus. All Pre-College travel related and offsite performances, meetings, and social events are also included in this policy.
All definitions of sexual and other unlawful harassment and discriminations are defined as follows:
· Verbal, Visual and /or physical conduct that denigrates or shows hostility or aversion toward an individual. All characteristics that are protected by Federal, State or local laws will be upheld. Applicable statutes include Title VI of the Civil Rights Act of 1964; Section 504 of the Rehabilitation Act of 1973; and Title II of the American with Disabilities Act of 1990.
· Sexual harassment constitutes a form of unlawful harassment under Title VII of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972; and the Tennessee laws that follow. For the purpose of this policy sexual harassment is defined as unwelcome sexual advances, requests for sexual favors and other verbal, visual or physical conduct of a sexual or gender related nature. Sexual harassment may include a range of subtle and not so subtle behaviors and may involve individuals of the same or different gender.
· Unlawful discrimination includes all forms or educational or employment decisions that are adverse to an individual based on race, color, religion, creed, ancestry, national origin, citizenship status, age, marital status, gender, gender identity or expression, sexual orientation, disability, medical condition, and /or any other condition or status that is protected by federal, state or local laws.
Other Unlawful Behavior
The ETSU Pre-College program requires the observance of all Tennessee State and Federal laws and regulations pertaining to crime, smoking, alcohol, and illegal drugs. The Pre-College program maintains an environment free of crime, tobacco use, illegal drugs and drug paraphernalia, as well as underage alcohol consumption.
· ESTU is a smoke free campus. Smoking is prohibited on school-owned buildings and grounds. Tobacco use is prohibited and includes cigarettes, electronic cigarette, any device intended to simulate smokeless tobacco, snuff, chewing tobacco, smokeless pouches, loose-leaf tobacco and the use of unlit cigarettes, cigars, and pipe tobacco.
· No persons under 21 may possess, consumer, manufacture, or distribute alcoholic beverages. No one may distribute alcohol to anyone under 21.
· Students who are suspected of being intoxicated and/or under the influence of drugs and/or danger to themselves of the community may be placed in protective custody.
· Possession, distribution or use of illegal drugs within school property is prohibited.
· All criminal activities will be reported and otherwise dealt with to the full extent of the law.
· All incidents will be reported to the proper authorities.
The ETSU Pre-College program strongly urges the reporting of all incidents of criminal actions, discrimination, harassment, or other unlawful behavior regardless of the offender’s identity or position. Individuals who believe they have experienced conduct or have concerns about such matters should file their complaints in writing wherever possible. Individuals should not feel obligated to file their complaints with the immediate Pre-College office or Directors. Complaints can be filed with any Pre-College staff or faculty.
The complaint should be specific and should include the names of the individuals involved and the names of any witnesses. Early reporting and intervention have proven to be the most effective methods of resolving actual or perceived incidents. Therefore, while no fixed reporting period has been established, the Pre-College program strongly urges the prompt reporting of complaints or concerns so that rapid and constructive action can be taken.