Quillen College of Medicine Application Information
The Quillen College of Medicine Admissions Committee has total authority with everything to do with admissions. They determine and approve all policies, processes, procedures and decisions related to the selection of medical students for Quillen. There are no outside influences!
The Quillen College of Medicine is participating in the American Medical College Application
Service (AMCAS) and enrolls one new class in July of each year. To Apply, visit the
AMCAS website. It is important that you use your full name when applying (this includes the use
of your full middle name).
June 1 - November 15 of the year prior to admission.
The application and all related materials must be received by AMCAS by November 15. Quillen College of Medicine also participates in the AMCAS Early Decision Program (EDP). The application period is June 1 - August 1. EDP applicants are notified of admission decisions by October 1. For more information about EDP, visit the AMCAS website.
Important: Please use your full name when applying (this includes the use of your full middle name).
In an effort to obtain predictive information, all applicants are required to report
scores from the Medical College Admission Test (MCAT) by the close of the current
application period. Scores earned on the MCAT taken after the application deadline
will not be considered. Acceptable scores may not be more than two years old. To
meet this requirement, applicants to the 2021 entering class may submit competitive
scores from any administration of the MCAT taken from January 2018 through September
Applicants are advised to prepare adequately and thoroughly for this important examination and are encouraged to complete the MCAT early enough that if unforeseen or uncontrollable circumstances preclude the applicant's peak performance there would be time for a repeat prior to the application deadline.
Information regarding the MCAT may be obtained from the applicant's premedical advisor or by contacting MCAT Testing at the Association of American Medical Colleges website.
Application Process and Acceptance Policies
Upon receipt of your verified application from AMCAS, the admissions committee begins the initial screening process. This includes determining residency, evaluation of academic preparedness, MCAT scores, etc. If the committee feels an applicant is competitive, an e-mail providing appropriate instructions will be sent asking the applicant to submit supplemental information. Further refinements in our supplemental application are required before proceeding. If the committee determines an applicant is not competitive, a letter will be mailed stating that the application has been terminated.
Selected applicants will be provided a web link allowing access to all necessary forms and instructions. The requested information includes payment of a $50 supplementary application fee (waived on request for active duty U.S. military and honorably separated veterans), additional personal information, and recommendations from the preprofessional advisory committee (or the advisor and two basic science professors, if no committee exists) at the applicant's undergraduate institution. See section on Letters of Evaluation for additional information. Employer evaluations may also be submitted. This information, when requested, must be completed within 21 days of the date on which the information was requested. Letters should be forwarded to AMCAS early in the processing year. A waiver of the application fee is available upon request to financially disadvantaged applicants who have received an AMCAS fee waiver and military/veterans as previously noted.
All applicants progressing to our supplemental application stage are required to take and have their scores reported to us on a designated Situational Judgment Test (SJT) CASPer™. Complete information about this requirement is below.
Letters of Evaluation
The Admissions Committee continues to recommend that you provide us with a pre-professional committee evaluation from your school if one is available to you, but we no longer require it. It is our opinion that a school committee evaluation is the most valuable to us in our deliberations but realize that this is not a viable option for all applicants. If you do not provide a committee evaluation we ask that you provide a minimum of three (3) evaluations from faculty members, advisors, or others who are most familiar with you and who can and will add information about you as a student and as a person. Those with information about your academic abilities (especially in the sciences), leadership, problem solving skills, altruism, communication skills or ability to function as a member of a team are most valuable to us.
Note about Letters of Evaluation
Quillen College of Medicine participates in the AMCAS letters process. AMCAS letters is a centralized service that enables medical schools to receive all letters of recommendation/evaluation electronically via the American Medical College Application Service (AMCAS), and enables applicants to have their authors send all letters of recommendation/evaluation to be considered by schools participating in this service to AMCAS rather than to each school. Applicants who have received a request to submit supplemental information should complete the Letters of Evaluation Section of their AMCAS application, print the AMCAS Letter Request Form(s) for their evaluators, assign letters for QCOM on the AMCAS Application Medical Schools tab and resubmit. For more information refer to https://students-residents.aamc.org/search/?q=letters%20of%20recommendation.
**What is CASPer™? (Computer-based Assessment for Sampling Personal Characteristics)
CASPer™ is a computer-based situational judgment test designed to evaluate core personal characteristics considered important for students success in medical school and ultimately, as practicing physicians. Some of these include professionalism, ethical grounding, empathy, compassion, and cultural sensitivity. CASPer™ can be taken anywhere you can access a computer with video capabilities and a reliable Internet connection in a quiet location.
CASPer™ consists of a series of hypothetical, everyday situations presented through a variety of formats including text, animation or live-action video. Each situation relates to one or more personal characteristics. Examinees are asked how they would respond or behave in the situation portrayed. No studying or advanced preparation is required to take CASPer™.
CASPer™ results are considered a reliable and predictive screening tool to assess personal attributes in conjunction with the holistic review process used in our admissions process. We also believe it can help us make better decisions on selecting applicants to help meet our mission and serve the people of Tennessee and the surrounding area.
Why has Quillen chosen to use CASPer™?
Quillen places a high value on personal characteristics which we believe to be important in becoming an ethical, capable, compassionate physician. Currently, to assess an applicant’s personal attributes, the admissions committee relies on its subjective evaluation of personal essays, letters of recommendation and brief personal interviews. With CASPer™, the admissions committee gains an additional tool in assessing an applicant’s personal attributes.
Since our beginning in 1978, Quillen has always been a believer in holistic review. The incorporation of CASPer™ into our process represents an additional commitment to evaluate each applicant as a unique individual – weighing personal attributes in equal measure with academic metrics and foundational experiences.
What do I need to do to take CASPer™?
Advanced registration is required. CASPer™ is administered by an external testing company. There is a total fee of $20 associated with CASPer™ which is not part of the QCOM application fee. It consists of a $10 test fee + a $10 distribution fee which is paid directly to the testing company upon registration. These fees are waived for applicants eligible for the AAMC-FAP. Additional score reports may be forwarded to other schools requiring CASPer™ for $10 each.
Numerous test dates are available during the year. Applicants should schedule in sufficient time to allow for the reporting of results by the due date of their supplemental application information when requested. We will not accept scores from tests taken past the December 10, 2020, test date. Therefore, early scheduling is advised and applicants should anticipate a 4 week turn around in score reporting. Consideration for interviews will not occur until these scores are officially reported to us.
Specific information about registering for CASPer™ is included at www.takecasper.com . A sample scenario of a CASPer™ question may also be seen at this website. Please check their website on a regular basis for test date changes.
Screening for Interview
After supplemental is complete the committee screens the file again to determine if
the applicant will be invited to interview. Invitations to interview are sent via
Due to COVID-19, all interviews for the Entering Class of 2021 will be virtual.
The personal interview is an important part of the admission process. Well-qualified applicants may be invited for personal interviews with members of the Admissions Committee. Interviews are held at the request of the Admissions Committee, and all related expenses are the sole responsibility of the applicant. Not all applicants are interviewed, and the invitation to interview does not guarantee or imply any specific action on the part of the Admissions Committee.
Admissions Committee Review
After interviews, complete applications are submitted to the admissions committee for further review according to the current policy as determined by the committee. This review usually results in one of three actions: acceptance, termination, or hold for further consideration.
Notice of Acceptance
Acceptance offers are decided by the committee and sent over the Dean's signature.
Maximum Time for Applicant's Response to Accept Offer
14 days or in compliance with the AAMC recommendations
Termination of Application
Termination of consideration may occur at any point during the application process. Termination of application letters are mailed.
Applicants who are neither accepted nor terminated by action of the Admissions Committee may be placed on "hold" for further consideration. The applicant's information is added to the Hold List according to the ranking score determined by the committee. This list serves as a guide to the committee throughout the year as they work to fill the entering class. Those achieving "hold" status will either be accepted or terminated at a later time at the discretion of the committee. Prompt notification is provided.
Deposit to Hold Place in Class
$100 (due with acceptance response and applied to tuition)
Criminal Background Investigation (CBI)
All accepted applicants will be required to undergo a Criminal Background Investigation (CBI) as provided by AMCAS. All acceptances are contingent on a favorable evaluation of the results of this CBI. Complete information on this background check and its evaluation may be found in our catalog or at the following link Criminal Background Check Policy.
Requests for Deferred Entrance
Accepted applicants may request deferred entrance into the College of Medicine for a period of one year. This may be accomplished by the applicant addressing a letter to the Admissions Committee requesting deferred matriculation and explaining the reason for the request for later admission. The request will be considered provided it is received at least 30 days prior to the beginning of classes. Such requests should be forwarded to the Office of Admissions at the address given under "Contact Information" on this site. Requests for deferred matriculation received less than 30 days before the beginning of classes will not be considered. Deferred applicants are required to complete the AMCAS web application as a deferred matriculant by August 1 for the next entering class. Deferred applicants must agree neither to seek nor accept admission at any other school for the deferred entering class year.
Out of State Applicants
Quillen College of Medicine is a state-supported institution. Preference for admission is given to U.S. citizens or those who possess a U.S. Permanent Resident Visa and permanently reside in Tennessee. Applications from residents of Tennessee, TBR defined border counties and applicants from our contiguous Appalachian area are welcomed. Additionally, the college gives preference to active duty military personnel and honorably discharged veterans of U.S. military service.
Effective with 2020, Quillen will also favorably consider two groups of out-of-state applicants for admissions. Applicants whose domicile is within a 250 mile radius of Quillen and out-of-state applicants who graduate from a four year college or university located in the state of Tennessee within the preceding three years. Of particular interest are those applicants giving strong evidence of their commitment to a career in primary care and/or rural medicine. Please note, applicants accepted from these groups will be classified as out-of-state and will be charged tuition at the in-state rate plus 30%.
From these groups, preference is given to applicants who have received at least a baccalaureate level degree from a regionally accredited institution prior to matriculation. Out-of-state applicants not meeting the above criteria are strongly discouraged from applying here.
Residency status for admissions and fee payment purposes is determined at the time of application according to regulations established by the Tennessee Board of Regents (TBR). A copy of the TBR guidelines for determining residency can be found on the TBR Website. However, information for the two new groups of applicants noted above will not be found on the TBR webpage.
Advanced Standing Applications
Transfer positions at Quillen College of Medicine are extremely rare. Transfer applications to the College of Medicine may be accepted from qualified students for admission to the second or third year of the curriculum on a space available basis. The selection of transfer students is highly competitive. In order to qualify, an applicant must have met all requirements for a first-year applicant. In addition, applicants must have successfully completed a curriculum which is acceptable to the Admissions Committee and be "in good standing" with, or eligible to return to, their previous Liaison Committee on Medical Education accredited medical school. Preference for admission will be afforded to qualified residents of Tennessee who are U.S. citizens, and to veterans of U.S. military service. Transfer applicants must have their scores from Step 1 or the USMLE officially reported to the College of Medicine, when available. In order to receive the M.D. degree from East Tennessee State University, a student must complete, at a minimum, the last two full years of study at that institution. Transfer students who are accepted are subject to all rules and regulations of the college and university. Since transfer applications are available only on an extremely limited basis, interested parties are urged to contact the Admissions Office concerning the availability of positions and deadlines for applications.
Reconsideration of Admissions Committee Decisions
The Admissions Committee makes every effort to consider all available information
in making any admissions decision. It is the policy of the committee that it will
not review or reconsider any admissions decision unless significant new information
is brought to light which was not available at the time of the original decision.
The Admissions Committee also solely reserves the right to determine the significance
of any new information presented. Requests for reconsideration are rarely granted.