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Office Manager

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Index/Position No.: 40000/206450
Level 7
Position Title: Office Manager
Department: Finance and Administration

Expectations for All Employees

East Tennessee State University pursues its mission based upon core values. An employee's job performance must support and exhibit the university's core values:

PEOPLE come first, are treated with dignity and respect, and are encouraged to achieve their full potential;
RELATIONSHIPS are built on honesty, integrity and trust;
of people and thought is respected;
is achieved through teamwork, leadership, creativity, and a strong work ethic;
is achieved through wise use of human and financial resources; and COMMITMENT to intellectual achievement is embraced.

Function of Position

Responsible to the Vice President for Finance and Administration for assisting in the operation of the Office of Vice President for Finance and Administration and the offices of Budget and Financial Planning, Financial Services, Procurement and Contract Services, Facilities Management, Foundation Accounting, Finance and Administration (College of Medicine), Human Resources, and Public Safety as well as other university offices by performing related/coordinated duties and services; and performing other related duties as assigned.

Essential Functions

Assists the Vice President for Finance and Administration with the administrative management of the office.

Completes individual project assignments requiring assembling of data, analysis of data and drafting documents.

Assists with sensitive matters involving confidentiality.

Coordinates all related office activities; assists with special events.

Serves as office manager for the Office of Finance and Administration, including supervision and evaluation of temporary employees and graduate assistants.

Serves as liaison to TBR officials for Vice President's membership on TBR Finance Committee, TBR Business Affairs Sub Council, and with the staff of the TBR facilities office.

Prepares annual Professional Privilege Tax Report for the University

Maintains the Vice President's calendar.

Oversees and assists in maintenance of files.

Secondary Functions

Performs a variety of technical and administrative functions to maintain the operation of the Office of the Vice President for Finance and Administration.

Supervises student workers.

Performs other related duties as assigned.

Knowledge and Abilities

Knowledge of university and TBR policies and procedures.

Knowledge of modern office practices, procedures and equipment.

Knowledge of computers and current information technology applications and web applications.

Knowledge of personnel management and supervision.

Knowledge of university budgetary procedures and processes.

Ability to interpret policies and ensure appropriate adherence to both university and TBR policies and guidelines.

Ability to plan and communicate effectively.

Ability to maintain professional relations with various constituencies.

Ability to generate reports, set priorities, meet deadlines, organize and coordinate office activities.

Ability to handle confidential/sensitive personnel issues as well as student issues

Supervision Given and Received

Performs under general supervision. Determines own methods of performing assigned work.

Minimum Qualifications

Bachelor's degree required; three to five years experience performing duties in an office setting using word processing, spreadsheets, and e-mail; three to five years of office experience in higher education; administrative/professional certifications will be considered valuable to the role (e.g. CAP).

January 2016

direct edit