The Office of Human Resources is available to assist grant developers with personnel recruiting and hiring requirements. Contact us to discuss position description development, personnel budgeting, position advertisement requirements, university compensation procedures and search procedures. Outlined below is a summary of the procedures for developing a grant funded administrative or clerical/support position:
(1) Complete the Modified Position Questionnaire.
The university's classification process is used to acquire accurate information on the duties and responsibilities of each position. The information provided within this questionnaire will be used as a basis upon which a proper classification (title and pay level) can be determined for new positions. Links to the Jobs Description Library, Jobs Specification and information about jobs descriptions are available on the Position Description webpage.
Note: The Modified Position Questionnaire is a shortened version of the standard university questionnaire and is to be used only to assist in position development. Upon final approval of your grant you will be requested to complete the full Classification Questionnaire for the position.
(2) Visit the Office of Human Resources
Please bring the modified questionnaire to the Office of Human Resources to be evaluated for a proposed position title, pay level and salary. You will need this information to propose a proper personnel budget, including benefits. Please note that the university's Compensation Plan states that no regular position shall be advertised or filled prior to an evaluation of the position and the establishment of a pay level. Due to the nature of a proposed position, a formal pre-audit, including factor evaluation and administrative approvals, may be required later, following final approval of your grant.
During this meeting we will also discuss the guidelines and schedules for advertising a vacant position and guidelines for recruiting and hiring. Based upon the proposed classification of the position, our office in conjunction with the Director of Affirmative Action, will estimate advertising costs, to be included/considered when proposing your grant budget.
(3) Wait for Grant Approval
Upon notification from the Office of Research and Sponsored Programs that your grant has been approved, you may prepare to advertise your new grant funded position(s).
(4)Contact the Affirmative Action Office
Contact the Affirmative Action Office to review procedures for conducting a search in compliance with affirmative action requirements, i.e, where to advertise, composition of the search committee, direct contacts for nominations, certification of applicant pool prior to interviewing, etc.
(5) Submit a Request to Advertise
Submit a request to advertise through the eJobs electronic system.
(6) Conduct your Search
Conduct your search in compliance with all university and affirmative action procedures. Visit the Recruiting and Hiring Search Essentials webpage for links to policies, guidelines and training.
Summary of Advertising Requirements (See the Search Guidelines (PPP-35) for additional information)
- All administrative positions must remain open for a minimum of 30 days. Clerical/support positions must remain open for 14 days.
- All positions will advertised on the ETSU Jobs web site, www.etsu.edu/jobs.
- Full-time and one year temporary, administrative positions will require at least regional advertisements, and/or national advertisements as determined by the Affirmative Action Officer. National advertisements will appear in at least: The Chronicle of Higher Education and either INSIGHT Into Diversity, or Diversity, or other appropriate minority publications. Exceptions to advertising in appropriate publications will be made after consultation with the Affirmative Action Officer for positions where advertisement in professional journals is required to reach potential applicants.
- There is no requirement to advertise temporary administrative or support positions (expected service is less than one year, ineligible for benefits).
- For clerical/support positions, advertising in local or regional newspapers is optional.