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Office of Human Resources

East Tennessee State University

Assistant to the Contract Officer

Title Code: 4036

Occ. Group:  

Assistant to the Contract Officer

Expectations for All Employees

East Tennessee State University pursues its mission based upon core values. An employee's job performance must support and exhibit the university's core values:

PEOPLE come first, are treated with dignity and respect, and are encouraged to achieve their full potential;
RELATIONSHIPS are built on honesty, integrity and trust;
of people and thought is respected;
is achieved through teamwork, leadership, creativity, and a strong work ethic;
is achieved through wise use of human and financial resources; and COMMITMENT to intellectual achievement is embraced.


Employees in this class are under general supervision. Work performed in maintaining university contractual agreements, and performing other related work as required.

Characteristic Duties and Responsibilities

Logs in and maintains contractual agreements and files.

Prepares and reviews Agreement Routing Forms.

Reviews all contracts to ensure correct verbiage and clauses.

Negotiates with outside parties regarding the disposition of impermissible clauses.

Works with departments in the development and drafting of contracts.

Prepares quarterly TBR report.

Maintains motor pool records as they relate to vehicle registration.

Coordinates response to TBR regarding claims for injuries, damages, etc.

Coordinates reporting of missing/stolen TBR inventory.

Provides assistance to office staff as needed.

Performs other work as assigned. 

Required Knowledge and Abilities

Knowledge of basic contract law.

Knowledge of computers.

Ability to communicate effectively.

Ability to work independently.

Recommended Qualifications

Applicants possessing these qualifications have a good probability for success in this class. However, applicants not possessing these qualifications should apply if they believe their training and experience will enable them to perform the work successfully. Graduation from a standard high school including or supplemented by courses in general office practices; three years legal, secretarial or paralegal training required.

  Date     Skill         Eval            
8/25/05     9          724121342

The intent of this job description is to provide a representative summary of the types of duties and responsibilities that will be required of positions given this title and shall not be construed as a declaration of the specific duties and responsibilities of any particular position.

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