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Office of Human Resources

East Tennessee State University

Title Code: 5020 

Occ. Group: 122.196  


Expectations for All Employees

East Tennessee State University pursues its mission based upon core values. An employee's job performance must support and exhibit the university's core values:

PEOPLE come first, are treated with dignity and respect, and are encouraged to achieve their full potential;
RELATIONSHIPS are built on honesty, integrity and trust;
of people and thought is respected;
is achieved through teamwork, leadership, creativity, and a strong work ethic;
is achieved through wise use of human and financial resources; and COMMITMENT to intellectual achievement is embraced.


Employees in this class are under general supervision. Work performed in purchasing supplies, materials, and equipment, and performing related work as required. 

Characteristic Duties and Responsibilities

Confers with division and departmental heads concerning the purchasing of needed supplies, materials, and equipment.

Processes all requisitions for supplies, materials, and equipment, including reviewing requisitions for such items as bid instructions, purchase orders, vendor selection, specifications, and to insure monies are available for the purchase.

Maintains complete and updated vendor files and expands vendor sources.

Maintains inventory listing of equipment and makes subsequent reports.

Makes periodic review of outstanding purchase orders and contacts vendors for status when orders are overdue.

Coordinates maintenance of all office machines to insure proper working conditions.

Keeps records and makes reports.

Performs other work as assigned. 

Required Knowledge and Abilities

Knowledge of principles and practices of purchasing.

Knowledge of modern office practices, procedures, equipment and supplies.

Knowledge of rules and regulations governing State purchasing contracts.

Knowledge of the principles and methods of supervision.

Ability to purchase necessary supplies, materials, and equipment in the right quality and quantity on a timely basis.

Ability to evaluate situations and make decisions.

Ability to express ideas clearly, concisely, and convincingly.

Ability to keep records and make operational reports.

Ability to establish and maintain an effective working relationship with the public and other employees. 

Recommended Qualifications

Applicants possessing these qualifications have a good probability for success in this class. However, applicants not possessing these qualifications should apply if they believe their training and experience will enable them to perform the work successfully. Successful completion of two years of college including or supplemented by courses in public or business administration. Experience in increasingly responsible office work involving purchasing. 

  Date      Skill         Eval           
10/1/80       6     712031231

The intent of this job description is to provide a representative summary of the types of duties and responsibilities that will be required of positions given this title and shall not be construed as a declaration of the specific duties and responsibilities of any particular position.

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