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Office of Human Resources

East Tennessee State University

Title Code: 4495 

Occ. Group: 112.649 

Purchasing Clerk

Expectations for All Employees

East Tennessee State University pursues its mission based upon core values. An employee's job performance must support and exhibit the university's core values:

PEOPLE come first, are treated with dignity and respect, and are encouraged to achieve their full potential;
RELATIONSHIPS are built on honesty, integrity and trust;
of people and thought is respected;
is achieved through teamwork, leadership, creativity, and a strong work ethic;
is achieved through wise use of human and financial resources; and COMMITMENT to intellectual achievement is embraced.


Employees in this class are under general supervision. Work performed in a variety of purchasing related tasks, and performing related work as required. 

Characteristic Duties and Responsibilities

Receives requisitions and confers with department officials regarding specifications, quantity, quality and delivery requirements.

Advises department officials on regulations, policies, and procedures related to purchasing.

Maintains purchasing related records and monitors these for compliance with purchasing regulations.

Types memoranda, purchase orders, correspondence, etc.

Maintains file of vendors catalogs, price lists and specifications.

Performs other work as required. 

Required Knowledge and Abilities

Knowledge of the principles and practices of purchasing.

Knowledge of modern office practices, procedures and equipment.

Knowledge of business English and arithmetic.

Ability to keep records and make reports.

Ability to establish and maintain an effective working relationship with the public and other employees. 

Recommended Qualifications

Applicants possessing these qualifications have a good probability for success in this class. However, applicants not possessing these qualifications should apply if they believe their training and experience will enable them to perform the work successfully. Graduation from a standard high school, including or supplemented by a course in typing. Experience in which a general knowledge of purchasing is learned. 

Date         Skill         Eval              
10/1/80        3     412021121

The intent of this job description is to provide a representative summary of the types of duties and responsibilities that will be required of positions given this title and shall not be construed as a declaration of the specific duties and responsibilities of any particular position.

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