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College of Nursing

East Tennessee State University

Clinical Health Requirements & Clinical Schedules

All students are responsible for downloading the Policies and Forms sheets and completing the HIPAA and OSHA materials. If you have questions about the requirements, please contact Office of Student Services at 423.439.4591.

Please note that a Criminal Background Check is now required for all students prior to beginning the clinical experiences. After admission, you will be sent information on how to complete this requirements.

Policies and Forms
HIPAA and Confidentiality Overview and Presentation

All nursing students are required to complete training on the Health Insurance Portability and Accountability Act (HIPAA) offered by the ETSU HIPAA Compliance Office. To ensure our students receive the most up-to-date information on how to protect the health information of our patients, outside HIPAA training will not be accepted. ETSU HIPAA Training consists of two parts and should take approximately 1hour to complete.

  • Understand the requirements of the HIPAA Rules and University HIPAA Policies and Procedures
  • Understand how HIPAA affects the student in their clinical experience
  • Understand the importance of safeguarding protected health information in all forms (e.g. paper, spoken and electronic) and how to do so
  • Understand how to store, use and transmit protected health information in a secure manner
  • Understand who to contact for more information and to report potential or known breaches

Accessing HIPAA Training:

  • To begin the training click here: https://etsu-hipaa.nexustrainer.com/ 

    Login with your ETSU username (do not include @etsu.edu) and password. East Tennessee State University should be selected from the Organization drop down menu. 

  • Once you are logged in, scroll down to view the “Assigned Training Modules.”  HIPAA Part One and HIPAA Part Two should be listed.  Click “Take Training” under actions when you are ready to begin.  Part One and Part Two do not have to be completed in one sitting, but both parts (including the quizzes) must be completed by the deadline. After you submit the quiz for each module, a certificate of completion will be populated. You must print and upload both certificates of completion to the Clinical Health Requirement Project Concert site. You must achieve a score of 80% to pass. The modules can be repeated as many times as necessary.

  • To reprint your HIPAA certificates of completion login to the training site. Scroll down and under “Available Certifications” you should see the HIPAA Part One and HIPAA Part Two modules listed. On the right side, under the column “Actions” click “View Results.” This will allow you to reprint your completion certificate for each module.

For more information, please visit:

http://www.hhs.gov/ocr/hipaa/index.html

Clinical Health Care Requirements

 

To protect themselves and clients and to meet the requirements of the clinical agencies, students must meet certain clinical health care requirements. For students making application beginning fall 2018 and after, the following Hepatitis B requirements must be met:

Hepatitis B Vaccine

a. Positive antibody titer OR three (3) doses according to the following schedule
     a. First dose: at elected date
     b. Second dose: at least four (4) weeks after the first dose
     c. Third dose: at least eight (8) weeks after the second dose and sixteen (16) weeks after the first dose

b. Any student enrolled in a higher education institution who is a health science student expected to have patient contact shall present proof of protection again Hepatitis B before patient contact begins.
     For purposes of this paragraph adequate immunization is defined as:
     a. Complete hepatitis B vaccine series or
     b. Laboratory evidence of immunity or infection

c. An individual may be exempted from the requirements of this section only under the following circumstances:
     Where a physician licensed by the Board of Medical Examiners, the Board of Osteopathic Examiners or a Health Department determines that a particular vaccine is contraindicated for one of the following reasons:
      a. the individual meets the criteria for contraindication set forth in the manufacturer’s vaccine package insert; or 
     b. the individual meets the criteria for contraindication published by the U.S. Centers for Disease Control or the ACIP; 
     c. in the best professional judgment of the physician, based upon the individual’s medical condition and history, the risk of harm from the vaccine outweighs the potential benefit.

d. If the series is delayed between doses, the vaccine should be continued from where it was left off.

e. Should the student present a report for a blood test for antibody to Hepatitis B (Hb, Ab) and the result shows that the individual did not respond adequately to the vaccine series, the three-dose series must be repeated.

f. Hepatitis B vaccines and antibody titers (serology for immunity) are available at the ETSU University Health Centeron an appointment only basis and for a fee. Immunizations Schedule Monday –Friday 8:00-11:30 and 1:30-3:30.

 

Failure in providing the required information will result in the student not being allowed to start ETSU clinical nursing courses.

 

OSHA Documents, Policy, and Quiz

The OSHA Training, Bloodborne Pathogens, and Quizzes for these requirements can be found in Project Concert. Below is a tutorial on how to access these items in Project Concert:

 

Clinical Schedules

(subject to change based on faculty and facility availability)

Spring 2018:

Students experiencing registration problems are encouraged to come by the Office of Student Services and speak with Natalie Honeycutt for assistance during open registration.

Fall 2017:

Students experiencing registration problems are encouraged to come by the Office of Student Services and speak with Natalie Honeycutt for assistance during open registration.


Spring 2017:

Students experiencing registration problems are encouraged to come by the Office of Student Services and speak with Natalie Honeycutt for assistance during open registration.


Fall 2016:

Students experiencing registration problems are encouraged to come by the Office of Student Services and speak with Natalie Honeycutt for assistance during open registration.

Clinical Rotations Request Process and Requirements for College of Nursing Clinics

CLINICAL ROTATION REQUEST PROCESS

To request a clinical rotation within the College of Nursing (CON) Nurse-Led Clinics (Johnson City Community Health Center, Johnson City Downtown Day Center, University Health Center, Hancock County School Based Health Center, or Mountain City Extended Hours Health Center please follow the process and timeline below:

To be considered for a clinical rotation all requests must be submitted to Lisa Bowen via email in the Office of Practice addressed to , on or after the dates listed below with “Clinical Rotation Request” in the subject line of the email.  These dates will remain the same year to year.

Spring Semester: July 1

Summer Semester: November 1

Fall Semester: February 1

EXAMPLE:  To request a rotation for Spring 2019, requests will be accepted no earlier than 7/01/18.

The following information must be included in your request for consideration:

  • Student Name
  • E# (If ETSU Student)
  • Student Email
  • Phone Number
  • School Attending
  • Program (FNP, DNP, etc.)
  • Expected Graduation Date
  • Which specialty is being requested (Adult, Pediatrics, Women’s Health)
  • Number of Hours Needed
  • Preferred Clinical Site (JCCHC, JCDDC, UHC, HCSBHC, MCEHHC)
  • Date confirmation of acceptance into program needed by

CON CLINICAL ROTATION REQUIREMENTS

Upon acceptance by the Office of Practice to complete a clinical rotation within the CON Clinics students must provide the following prior to beginning their clinical rotation:

  1. Criminal Background Checkcompleted within the past 12 months

  2. Proof of Immunizations:
    • Influenza – 1 dose of vaccine annually
    • Measles, Mumps, Rubella (MMR) - two doses (dose #1 now, #2 at least 28 days later or positive titer indicating immunity)
    • Hepatitis B – 3 dose series (dose #1 now, #2 in 1 month, #3 approximately 5 months after #2 or positive titer indicating immunity)
    • Tdap or Td Booster – one dose of vaccine within the past 10 years
    • Varicella – 2 dose series 4 weeks apart or positive titer indicating immunity
  3. Evidence of negative TB skin test annually, or chest x-ray if positive

  4. Completion and/or proof of ETSU HIPAA Part One and HIPAA Part Two Training

  5. Completion and/or proof of ETSU Pathogen Training

  6. Completion and/or proof of ETSU Portable Fire Extinguishers Training

  7. Completion and/or proof of ETSU Hazard Communication Standard Training

  8. Completion and/or proof of ETSU Emergency Preparedness Training

  9. Proof of CPR Certification

  10. Completion and proof of Electronic Health Records (EHR) Basic Training (Please contact Lisa Bowen in Office of Practice for your specific training requirements)

IMPORTANT NOTE FOR CON STUDENTS:  Clinical Requirements for the CON Clinics very closely aligns with requirements ETSU CON students had to meet upon acceptance into their program.  Therefore, much of the required documentation may already have been uploaded to Project Concert.  Upon acceptance, your documentation in Project Concert will be reviewed by the Office of Practice, and you will receive notification of any additional documentation or updates needed to your file. 

Documentation required by both the CON and CON Clinics are listed above in italics.  Documentation listed in bold is additional information required by CON Clinics above and beyond the CON requirements.

Student Research and Practice Project Requests with College of Nursing Clinics

Students who need to implement a project within any of the College of Nursing (CON) Nurse-Led Clinics (Johnson City Community Health Center, Johnson City Downtown Day Center, University Health Center, Hancock County School Based Health Center, or Mountain City Extended Hours Health Center please follow the process and timeline below:

To have a project considered for implementation all requests must be submitted at least four weeks prior to proposed start date.  Requests should be sent to Lisa Bowen via email in the Office of Practice addressed to with “Student Research & Practice Project Requests” in the subject line of the email.

The following information must be included in your request for project implementation:

  • Student Name
  • E#
  • Email
  • Phone Number
  • School Attending
  • Program
  • Name of Project
  • Objective
  • Summary of Project
  • Institutional Review Board (IRB) approval required? (If yes, please indicate status of IRB.  Once approved please submit copy of IRB Approval Letter)
  • Implementation Timeframe/Date
  • Will you need Electronic Health Record (EHR) data?

Please Note:  If your project requires you to be on location within the CON, or if you require access to EHR or other confidential patient information, you may be required to meet certain other requirements not listed above.  These requirements will be discussed with you in further detail upon acceptance of your project.

Grant Implementation Requests for College of Nursing Clinics

Any students/faculty that are writing a grant for submission with the intention of implementing  at one of the College of Nursing CON Clinical sites must submit requests for implementation at least four weeks prior to the grant submission deadline.  Requests should be sent to Lisa Bowen via email in the Office of Practice addressed to with “Grant Implementation Request” in the subject line of the email.

The following information must be included in your request for grant implementation:

  • Principle Investigator (PI)/Project Director (PD) name
  • Email
  • Phone
  • College of Employment/Title
  • Name of Project
  • Project Timeline
  • Submission Deadline
  • Abstract
  • Institutional Review Board (IRB) approval required?
  • Letter of Support Requested?

 

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