Contract Services

General Guidelines

The following guidelines apply to all contracts (expenditure, non-expenditure and revenue-generating) or agreements (collectively hereinafter referred to as contracts) between East Tennessee State University and any external party.*

  • All Contracts, regardless of the dollar amount involved, require the approval of the Assoc. VP Administrative Services, as well as standard Department approvals.

    Except, services for less than $5,000 do not require a formal contract or pre-approval of the Staff Attorney, and may be processed after the services have been received.
  • Contracts of $5,000 or more require the approval of the Director of Procurement Services, and should be submitted in accordance with the University procedures set out here.
  • All proposed contracts of $10,000 or more must be competitively bid unless adequate "sole source" justification is provided (see University policy here).   
  • So who signs what ?

    Additional TBR requirements include:

a. The Assoc. VP Administrative Services signs contracts with an associated purchase order

b. University Vice Presidents sign contracts for their division

c. The University President signs contracts of $250,000 or more

d. The Chancellor of TBR signs contracts of $250,000 or more

e. Prior approval of Fiscal Review Committee is required on all non-competitive mulit-year contracts when the value is $250,000 or more

e. No employee, other than those specifically listed above, without the express written authorization of the President may sign contracts on behalf of the University.

 All proposed contracts shall be approved by all parties prior to the effective start date.

* Excepting research grant contracts, which are processed by the Office of Research and Sponsored Programs.

Contract Policies and Procedures

Contract Forms

Contract Monitoring Form


Contact us at :

Procurement and Contract Services
PO Box 70729
Johnson City, TN 37614
Tel: 423-439-4224
Fax: 423-439-5746

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