Contract Services

General Guidelines

The following guidelines apply to all contracts (expenditure, non-expenditure and revenue-generating) or agreements (collectively hereinafter referred to as contracts) between East Tennessee State University and any external party.*

  • All Contracts, regardless of the dollar amount involved, require the approval of the Associate Vice President Procurement and Contract Services, as well as standard Department approvals.

    Except, services for less than $2,000 do not require a formal contract or pre-approval of the Staff Attorney, and may be processed after the services have been received. (The procedure is set out here).
  • Contracts of $2,000 or more require the approval of the Director of Procurement Services, and should be submitted in accordance with the University procedures set out here. (Items that may be purchased on a Procard can be found here at section C).

  • All proposed contracts of $5,000 or more must be competitively bid unless adequate "sole source" justification is provided (see University policy here).   
  • So who signs what ? Authorized Signatory Approval for University Contracts can be found here.

    Additional TBR requirements include:
    a. The Director of Procurement and Contract Services signs
        contracts with an associated purchase order

    b. The University President signs contracts of $250,000 or more

    c. The Chancellor of TBR signs contracts of $250,000 or more

    d. Prior approval of Fiscal Review Committee is required on all
         non-competitive mulit-year contracts when the value is $250,000 or more

 All proposed contracts shall be approved by all parties prior to the effective start date.

* Excepting research grant contracts, which are processed by the Office of Research and Sponsored Programs.

Contract Policies and Procedures - FP-8 Finance Policies and Procedures

Contract Forms

Contract Monitoring Form


Contact us at :

Procurement and Contract Services
PO Box 70729
Johnson City, TN 37614
Tel: 423-439-4224
Fax: 423-439-5746