Associate Vice President for Budget and Financial Planning

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Index/Position No.: 40400/232320

Level 16

Position Title Associate Vice President for Budget and Financial Planning

Department: Budget and Financial Planning

Expectations for All Employees

East Tennessee State University pursues its mission based upon core values. An employee's job performance must support and exhibit the university's core values:

PEOPLE come first, are treated with dignity and respect, and are encouraged to achieve their full potential;
RELATIONSHIPS are built on honesty, integrity and trust;
DIVERSITY
of people and thought is respected;
EXCELLENCE
is achieved through teamwork, leadership, creativity, and a strong work ethic;
EFFICIENCY
is achieved through wise use of human and financial resources; and COMMITMENT to intellectual achievement is embraced.

Function of Position

Responsible to the Vice President for Finance and Administration for preparing and recommending the General Academic budget and appropriation request; reviewing College of Medicine, Family Medicine and College of Pharmacy budgets; reviewing the College of Medicine and Family Medicine appropriation requests; submitting all budgets and appropriation requests; administering and controlling university budgets; providing for the linking of budgeting with university planning; developing and preparing budget and financial analysis to assure current reporting status for decision making; preparing routine and special reports to provide sound budget and financial decisions; serves as primary contact for Tennessee Board of Regents related to the automated budget submission; and performing other related duties as required by the Vice President for Finance and Administration.

Essential Functions

Provides financial oversight for over 230 million dollars

Advises Vice President for Finance and Administration on all accounting, financial, auditing and budgeting matters.

Prepares and reconciles revisions to the General Academic budget to assure appropriate approval process.

Reviews the College of Medicine and Family Medicine and College of Pharmacy budgets to assure compliance with internal and external guidelines.

Administers the university budgets; consults with departments; recommends adjustments and personnel approvals; and assures compliance with the budget.

Prepares and presents the General Academic Appropriation Request to the President and Vice President for Finance and Administration.

Reviews appropriation requests for the College of Medicine and Family Medicine to assure compliance with internal and external guidelines.

Assists in the development and recommendation of long and short range administrative and financial plans for the university.

Interprets and administers university and Tennessee Board of Regents' policies and procedures to assure compliance.

Insures compliance regarding university, State and Federal requirements, guidelines and laws relating to budgets and other specified financial activities.

Provides management and financial analysis summary reports on the university budget on a monthly basis to the President and Vice President for Finance and Administration.

Provides educational and training sessions to the university community on budget procedures and policies.

Assures linkage between budgeting and university planning for division of Finance and Administration.

Develops and authorizes modifications to computer management information systems that relate to budget preparation, management and control.

Advises the Vice President for Finance and Administration on financial accounting matters related to Intercollegiate Athletics.

Manages budget within area of responsibility.

 

 

Secondary Functions

Serves on University Governance and special committees.

Represents the university in meetings with the Tennessee Board of Regents' staff and other external agencies as appropriate.

Works with the Office of Financial Services staff during year end closing to insure appropriate reporting of designated fund balances required by Tennessee Board of Regents and/or University policy.

Performs other related duties as assigned.

 

 

Knowledge and Abilities

Knowledge of state and federal regulations.

Knowledge of university and state policies, procedures, and guidelines.

Knowledge of higher education environment and its relationship to the university community.

Knowledge of standard financial procedures.

Ability to formulate, prepare, and analyze budgets.

Ability to communicate effectively.

Ability to effectively evaluate situations and make appropriate decisions.

Knowledge of college and university accounting principles

Knowledge of computer systems including Banner Enterprise Resources Planning and Windows applications.

 

 

Supervision Given and Received

Initiates broad programs under general direction, working from policies and general objectives. Directly supervises professional and support staff.

Minimum Qualifications

Bachelor's degree in business administration or related area of concentration with three to five years of accounting or budgeting experience, preferably in a setting of higher education. Master's degree in business administration is desirable.

January 2012