This policy was adopted by the
Information Technology Governance Committee on August 10,
2004.
As email has become an integral part of the academic
process, confidential information about ETSU students is
being transmitted, including evaluations, grades, and
financial information. Faculty, staff, and students must
recognize that although there is an expectation of privacy,
unencrypted email is not a secure means of transmitting
information. While this policy does not prohibit student
information from being transmitted by email, caution must be
exercised regarding the content of messages.
ETSU provides each student, faculty, and staff member
with an official university-assigned email account. All
official university communications will be sent to the
university email address. Faculty, staff, and students may
assume that official ETSU email is a valid communication
mechanism. Therefore, the university has the right to send
communications to students, faculty, and staff via email and
the right to expect that those communications are received
and read in a timely fashion. Although students may choose
to forward university email to an external email account, he
or she is responsible for all information, including
attachments.
Beginning with the Fall 2004 semester, all official
university electronic correspondence with students, faculty,
and staff will be via ETSU’s email system. In accordance
with this policy, the ability for students, faculty, and
staff to change the email address in the Blackboard Course
Management System will, by default, be disabled. Students,
faculty, and staff who have changed their Blackboard email
address prior to the implementation of this policy must
contact the Office of Information Technology Helpdesk to
change the Blackboard email to the official university email
address. Following policy implementation, the official ETSU
email account will be inserted in all Blackboard sites by
default.
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