This policy was adopted by the
Information Technology Governance Committee on February 17,
2009.
As email has become an integral part of the academic
process, confidential information about ETSU students is
being transmitted, including evaluations, grades, and
financial information. Faculty, staff, and students must
recognize that although there is an expectation of privacy,
unencrypted email is not a secure means of transmitting
information. While this policy does not prohibit student
information from being transmitted by email, caution must be
exercised regarding the content of messages.
ETSU provides each student, faculty, and staff member
with an official university-assigned email account. All
official university communications will be sent to the
university email address. Faculty, staff, and students may
assume that official ETSU email is a valid communication
mechanism. Therefore, the university has the right to send
communications to students, faculty, and staff via email and
the right to expect that those communications are received
and read in a timely fashion. Since this is our primary
method of communication, email should be checked at least
daily. Although students may choose
to forward university email to an external email account, he
or she is responsible for all information, including
attachments.
Revised 1/2009
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