Here are the files that each author will need to download in order to prepare their papers for the Conference Proceedings to be published by Astronomical Society of the Pacific Conference Series (ASPCS). Your Registration Fee entitles you to a copy of this proceedings which will be directly mailed to you by ASPCS once the book is published.
This proceedings book will use the LaTeX2e mark-up language.
Each of you will need to download and edit the file called
asptemplate.tex. Before you do anything else, rename this file as
"last_name_first_initial_N".tex, where "N" is to
be used only if you are first author on more than one paper. For
instance, if I was submitting only one paper, the name of my file would
be
and if I was submitting two papers, my files would be named
ASPCS requires that all papers have a PUBLICATION AGREEMENT AND COPYRIGHT ASSIGNMENT form filled out and signed. Please download either the PDF (.pdf) version of the form or the Microsoft Word (.doc) version of the form. Bring the completed (and signed) form with you to the meeting where it will be collected at the registration desk.
Should your manuscript contain figures, they must be in Encapsulated
PostScript (EPS) format. We will allow
a limited number of color figures in the proceedings book.
If you would like to include a color figure, please submit both a black
and white version and a color version of your figure. The editors
will select which figure to use in the published paper.
The filenames of your figures should be of the form
"last_name_first_initial_N_f_P".eps, where the
"P" marker represents the numeric value of the figure in your
manuscript and the "N" marker is described above. For instance,
in the filename examples above, let's say the first paper has 3 figures,
then their filenames would be
and let's say that the last two papers had a single figure and 2 figures
respectively. Then the filenames for these figures would be
If you are submitting both color and black+white figures, the filenames should be
If you submit both a color and a black and white version of a figure, please provide two captions. Please be very conservative as far as submitting color figures, as our funds are limited, and we will only be able to publish a few color figures.
NOTE: The figures and tables should be embedded in the text of the paper, not after the references or within the references.
If you are unfamiliar with LaTeX, useful information about using LaTeX and installing LaTeX is given in the aspauthor2006.pdf file. In order to compile your LaTeX code, you also will need to download asp2006.sty. Note that due to various security issues on Microsoft machines, this style file is stored on this web site as "asp2006.tex", make sure to rename this file to asp2006.sty once you download it and make sure it is in the same directory as your "last_name_first_initial_N".tex file (this is true of all the LaTeX "style" files on this web site -- this web page lists these files with a file suffix of ".sty" but the actual file is stored with a ".tex" file suffix).
The maximum number of printed pages you are allowed is given in the following table.
| Presentation Type | Number of Pages |
| Keynote Talk | 8 |
| Contributed Talk | 6 |
| Poster | 4 |
| Meeting Summary | 8 |
The authors MUST submit their final manuscript LaTeX
files (and associated figure EPS files) by Friday August
21, 2009. However if at all possible, we would appreciate
getting these files as soon as possible, preferably by
Friday August 7, 2009. Your LaTeX and EPS
files should be sent as email attachments to
galwars@etsu.edu
by the date(s) listed above.
In preparing your paper, please pay particular attention to the
directions on how to create the reference section using the \bibitem
command. The reference section starts with the following command:
\begin{thebibliography}{}
The format for each listing is:
\bibitem[Smith, Price, \& Moffett(2006)]{smith06}
The term in the curly brackets {} is a code word
referring to your paper. The quantity in the square brackets []
will appear in the text in place of the code word, and the information
in the second line will appear in the references.
Note that there is no space before the date inside the square brackets,
i.e., there is no space before "(2006)" in "Moffett(2006)".
This is important, as the latex script will fail if a space is
included here.
To call the reference from the text of the paper, use either
\citep{smith06}, \citet{smith06}, or \citealp{smith06}, depending
upon whether you want parentheses before the first name in the list,
or just around the date, or no parentheses.
The reference section ends with:
\end{thebibliography}
Please do not include style files from other journals in your
submissions.
Smith, B. J., Price, S. D., \& Moffett, A. J. 2006, AJ, 131, 612
The following table has a list of files that are either required
(see "Importance" column) in order for you to LaTeX your manuscript
or is an optional file which may assist in your
Conference Proceedings document
preparation as described in the
aspauthor2006.pdf file. Click on the name of the file to download it.
Note that if you plan on using figures that are published elsewhere,
you will need to get permission from that publisher -- download the
permission.pdf file and submit it to the publisher in question (and
do this ASAP).
You do not need to fill out this form if the figure came from
one of your own published papers.
| File/Doc | Importance | Description |
| aspauthor2006.pdf | Optional | ASPCS LaTeX2e Instructions |
| asptemplate.tex | Required | Manuscript LaTeX2e File |
| asp2006.sty | Required | ASPCS LaTeX2e Style File (rename to "asp2006.sty") |
|
authorcklist.pdf authorcklist.doc |
Optional | Author Checklist (PDF version) Author Checklist (MS Word version) |
|
copyrightform.pdf copyrightform.doc |
Required | Copyright Form (PDF version) Copyright Form (MS Word version) |
| epsf.sty | Required | Encapsulate PS Fig. Style File (rename to "epsf.sty") |
| lscape.sty | Optional | Landscape Tables Style File (rename to "lscape.sty") |
| marginguide.pdf | Optional | Template Sheet Showing ASPCS Margins |
|
permission.pdf permission.doc |
Required (for some papers) |
Copyright Figure Permission Form (PDF version)
Copyright Figure Permission Form (MS Word version) |
| psfig.sty | Optional | Normal PS Fig. Style File (rename to "psfig.sty") |
| usinggraphicx.pdf | Optional | Using the LaTeX Graphics Package |
The Galaxy Wars Proceeding Editors: