Revised, November 2003

1.5.4. ARTICLE IV: MEMBERSHIP Elections Guidelines for Election to the Faculty Senate.

  1. In March of each year, each Dean/Director and all Senators will be notified of forthcoming vacancies by the Elections Committee. Faculty shall be informed of vacancies by their senators in advance of the election.

  2. Present senators from each college/school/unit will serve as election officials.

  3. Elections to the Faculty Senate shall be conducted annually prior to the first meeting of the Senate in the Fall semester.

  4. Voting shall be by secret ballot.

  5. A voter shall be entitled to cast one vote for each Senate seat to be filled.

  6. In the event that no nominee receives a majority of votes, a run-off election shall be held between the two nominees receiving the greatest number of votes in the initial election. Procedures for the run-off election shall be the same as for the initial election.

  7. Senate vacancies occurring during the year shall be filled as expeditiously as possible following certification of the vacancy and according to the Constitution, paragraph Participation

  1. Faculty Senators are expected to fully serve their constituents to the best of their ability by attending meetings and fullfilling committee assignments.

  2. Senators who have three (3) or more absences in any academic year may be asked to resign or seek an official leave of absence.

  3. If the senator fails to resolve the situation within 30 days of notice, the President shall then ask the Senator's administrative head and other Senators serving within the unit to meet with the Senator to discuss the situation and seek an appropriate solution.

  4. If the situation is not resolved within 60 days of the official notice, the Executive Committee may vote to declare the Senator's position open so that a suitable replacement can be installed to serve out the remainder of the term. Leaves of Absence

When necessary, a senator may request an official leave of absence from their Senate duties. Request for a leave of absence must be submitted according to the following procedure:

  1. A letter requesting a leave of absence which outlines the reasons for the request and the anticipated length of the leave of absence shall be sent to the president of the Faculty Senate for transmission to the Executive Committee;

  2. The Executive Committee shall, by a majority vote, either accept or deny the request for leave of absence;

  3. In the event that the request for leave of absence is accepted, the president of the Faculty Senate shall instruct the remaining senators of the affected school, college or academic unit to select a temporary replacement Senator by a majority vote among themselves or as specified in the constitution of the affected school, college or academic unit.

  4. The temporary replacement senator shall occupy the seat of the requesting senator until the requesting senator notifies the president of the Faculty Senate in writing that he/she wishes to resume the duties of senator.

  5. The maximum length of a leave of absence shall be an academic year. University Standing Committee Membership

A Faculty Senate member appointed to a University (i.e., non-Faculty Senate] standing committee serves a three-year term on that committee, irrespective of whether he/she continues as a member of the Faculty Senate during this three-year term.

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