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Revised, April 2016

1.5.4. ARTICLE IV: MEMBERSHIP Elections Guidelines for Election to the Faculty Senate.

  1. In March of each year, each Dean/Director and all Senators will be notified of forthcoming vacancies by the Elections Committee. Faculty shall be informed of vacancies by their senators in advance of the election.

  2. Present senators from each college/school/unit will serve as election officials.

  3. Elections to the Faculty Senate shall be conducted annually prior to the first meeting of the Senate in the Fall semester.

  4. Voting shall be by secret ballot.

  5. A voter shall be entitled to cast one vote for each Senate seat to be filled.

  6. In the event that no nominee receives a majority of votes, a run-off election shall be held between the two nominees receiving the greatest number of votes in the initial election. Procedures for the run-off election shall be the same as for the initial election.

  7. Senate vacancies occurring during the year shall be filled as expeditiously as possible following certification of the vacancy and according to the Constitution, paragraph Participation

  1. Faculty Senators are expected to fully serve their constituents to the best of their ability by attending meetings and fulfilling committee assignments.

  2. Senators who have three (3) or more absences in any academic year may be asked to resign or seek an official leave of absence.

  3. If the senator fails to resolve the situation within 30 days of notice, the President shall then ask the Senator's administrative head and other Senators serving within the unit to meet with the Senator to discuss the situation and seek an appropriate solution.

  4. If the situation is not resolved within 60 days of the official notice, the Executive Committee may vote to declare the Senator's position open so that a suitable replacement can be installed to serve out the remainder of the term. Leaves of Absence

When necessary, a senator may request an official leave of absence from their Senate duties. Request for a leave of absence must be submitted according to the following procedure:

  1. A letter requesting a leave of absence which outlines the reasons for the request and the anticipated length of the leave of absence shall be sent to the president of the Faculty Senate for transmission to the Executive Committee;

  2. The Executive Committee shall, by a majority vote, either accept or deny the request for leave of absence;

  3. In the event that the request for leave of absence is accepted, the president of the Faculty Senate shall instruct the remaining senators of the affected school, college or academic unit to select a temporary replacement Senator by a majority vote among themselves or as specified in the constitution of the affected school, college or academic unit.

  4. The temporary replacement senator shall occupy the seat of the requesting senator until the requesting senator notifies the president of the Faculty Senate in writing that he/she wishes to resume the duties of senator.

  5. The maximum length of a leave of absence shall be an academic year. University Standing Committee Membership

A Faculty Senate member appointed to a University (i.e., non-Faculty Senate] standing committee serves a three-year term on that committee, irrespective of whether he/she continues as a member of the Faculty Senate during this three-year term. Faculty Senate Selection of Faculty Representative to ETSU Governing Board

This shall be the process by which the Faculty representative to the ETSU governing board (the Board) will be determined:

  1. The floor will open for potential nominations at the last scheduled meeting of the ETSU Faculty Senate and close at the end of the business at the following Faculty Senate retreat.
      • All potential nominees shall submit a statement of qualifications to the President of the Senate during the time the floor is open.
      • The President of Faculty Senate shall forward all applications to the Faculty Senate Executive Committee which will review the eligibility of each candidate by no later than the scheduled meeting of the Senate at which the ballot is created.
      • The date of the Faculty representative election may be modified by the Faculty Senate to allow for selection of a Board representative prior to the first annual meeting of the Board.

  2. To be eligible for consideration, the potential nominee must have been a full-time Faculty member for at least six (6) years and demonstrate satisfactory involvement in university-wide shared governance.

  3. A ballot of no more than three (3) and no fewer than two (2) nominees will be created at the first scheduled meeting of the full Faculty Senate following the Faculty Senate retreat in those years that the Faculty representative position on the Board is open according to HB2578.

  4. A position on the ballot is secured by being among the top three vote-getters in a vote by a quorum of the faculty senate.
      • There will be up to three (3) rounds of voting.
      • Each Senator may vote only once in each round.
      • The top vote-getter in each round earns a position on the ballot.
      • Once a person is placed on the ballot, he/she may not be considered in subsequent nominee ballot voting.
      • The Faculty Senate shall vote again until at least two (2) and no more than three (3) nominees are on the ballot.

  5. The final ballot will be presented to the Faculty of ETSU for a vote.

  6. The Faculty representative to the Board will be determined by a simple majority in a vote of the faculty. Should no one person gain a majority on the first vote, a run-off will be held to select from among the top two (2) vote-getters in the first round of balloting.

  7. If the newly-elected Faculty representative to the Board is not currently a member of the Senate, he/she automatically becomes an at-large member of the Senate and must remain a member in good-standing for the duration of his/her term. Upon election to the ETSU governing board, the Faculty representative to the Board will become an ex-officio member of the Faculty Senate Executive Committee and will be expected to fulfill the duties of an Executive Committee member including:
      • Attending all scheduled meetings of the Faculty Senate Executive Committee
      • Attending all scheduled meetings of the Faculty Senate
      • Attending all monthly meetings of the Executive Committee and university administration
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