By-Laws




1.5.2. ARTICLE II

Revised: On recommendation of the Standing Committee working group and approval of the Senate membership in April 2012 




1.5.2. ARTICLE II: Committees

1.5.2.  The Senate shall establish standing committees
to study and make reports on matters of concern to the University faculty. Standing committees created by the Senate become committees of the Senate, receive their authority from the Senate, and shall report their findings and make their recommendations to the Senate.


1.5.2.1.  Standing Committees.
Except for the Executive Committee, the size of standing committees shall be determined by the Senate. The membership of each standing committee should reasonably reflect the composition of the Senate.

The chair of each committee, except for the Executive Committee, the Handbook Committee, and the Committee on Committees, should be elected from the members of that committee at their first meeting.

The Standing Committees of the Senate are as follows: 

      •      Executive Committee
      •     Faculty Concerns and Grievances   
      •     Faculty Elections and Governance       
      •     Committee on Committee
      •     Faculty Handbook


1.5.2.1.1.  Standing Committee Membership Criteria: The following criteria will be considered when assigning members to the Senate standing committees:

    • One Executive Committee member will be assigned to each committee.

    • Each college/school will be represented on the Concerns and Grievances Committee

    • Senators shall rank order their personal preference for committee assignments at the first meeting in the Fall of their first year as senator. Except by waiver of the Executive Committee, Senators will serve on the same committee throughout their tenure on the Senate elected term of office. Personal preference will be considered as much as possible in satisfying the above criteria.


1.5.2.2. Executive Committee.

1.5.2.2.1. The Executive Committee duties shall be as follows:

    • To consider and to act on urgent matters of immediate general interest to the University which cannot wait for action by the Senate in regular session. Such actions of the Executive Committee shall be reported to the Senate at next meeting and shall be subject to ratification by a majority vote of the Senate.

    • To appoint members to the Senate standing committees no later than the second Senate meeting of the Fall semester. To propose such ad hoc committees of the Senate as may be needed and to recommend to the Senate the membership of those committees.

    • To examine the work of the various Senate committees to prevent duplication of effort, to ensure the carrying out of the committee assignments, and to coordinate the work of all committees.

    • To refer matters to the proper committees of the Senate.

    • To meet at least five (5) workdays in advance of regular Senate meeting for preparing an agenda and making assignments to those who are to report to the Senate at the next meeting of the Senate. A copy of the agenda will be sent to each member of the Senate at least three (3) workdays before the Senate convenes.

    •  To act on requests for leave of absence from the Senate.

1.5.2.2.2. The Executive Committee includes the following members (with duties listed as appropriate):

1.5.2.2.2.1. The Officers (duties are listed in By-law 1.5.5.)

1.5.2.2.2.2. Three at-large members elected as noted in the Constitution.

1.5.2.2.2.3. Tennessee Board of Regents Faculty Sub-council Representative

1.5.2.2.3.1 The Faculty Senate shall elect the representative for East Tennessee State University to serve on the Tennessee Board of Regents Faculty Sub-council. Any full-time tenured or tenure-track faculty member can be nominated for the position.

Nominations shall be made in writing to the President of the Faculty Senate by April 1 of the year in which the term of the current representative ends. The election will take place during the regular election meeting of the Senate during spring semester.

The elected representative shall serve a three-year, non-renewable term that shall begin on August 1 of the year of election. An individual may serve more than one term, but not consecutive terms. If the elected representative is not a member of the Faculty Senate or the Faculty Senate Executive Committee, he/she shall be a non-voting, ex-officio member of both groups.

1.5.2.2.2.4. Webmaster

1.5.2.2.2.4.1. At the beginning of each term, the Faculty Senate President shall appoint a webmaster to develop and/or maintain the official Faculty Senate web site. Any full-time tenured or tenure-track faculty member can be appointed to the position.
The webmaster shall serve a one-year, renewable term that shall begin on August 1. An individual may serve consecutive terms. If the Webmaster is not an elected member of the Faculty Senate and/or the Faculty Senate Executive Committee, he/she shall be a non-voting, ex-officio member of that group .

1.5.2.2.2.4.2. The web site should contain information of interest to senators and the faculty including a schedule of meetings; an archive of agendas, minutes, and supporting documentation; and other faculty-related links.


1.5.2.2.2.5. Past President

1.5.2.2.2.5.1. The immediate past president of the Faculty Senate serves as a member of the Faculty Senate Executive Committee for up to two years after completing his/her term as president, irrespective of whether he/she is a continuing member of the Faculty Senate.

1.5.2.2.2.5.2.Release Time for the Past President. The immediate Past President shall receive three hours of academic release time from his/her traditional load in each fall semester. Or, as an alternative, he/she may elect to receive extra compensation equivalent to the cost of an adjunct, in each fall and spring semester in which he/she serves (approved by Senior Staff on May 25, 2011). (As of Fall 2008 adoption of this policy, this figure was set at no less than $2,100 per semester.)

1.5.2.2.2.5.3. The Past President serves as a voting member of the Academic Council.

1.5.2.2.2.6. President Emeriti

1.5.2.2.2.6.1. All President Emeriti shall be ex officio members of the Executive Committee when they are current members of the Faculty Senate.

 

1.5.2.3. Committee on Faculty Concerns and Grievances 

1.5.2.3.1. The Committee on Faculty Concerns and Grievances may initiate recommendations and shall continuously review and evaluate University policies including but not restricted to such things as:

    • academic freedom and responsibility;

    • faculty salaries and other benefits;

    • criteria for determining annual salary increments;

    • all faculty personnel policies including appointments, promotion, tenure, dismissal, resignation and leaves of absence. The Committee shall also act as an appeals body to hear grievances filed by individual faculty members. The committee is charged with developing procedures for this purpose, subject to approval by the Senate. See Faculty Senate Grievance Procedure Policy 1.6.

1.5.2.3.2. The Committee shall also act as an consulting body to hear grievances filed by individual faculty members, at such point in time as a grievance may reach the desk of the President of the University, and is required by the Faculty Handbook. See Faculty Handbook section on Grievances for details of such procedures.



1.5.2.4. Committee on Faculty Senate Elections and Governance

1.5.2.4.1  The Committee on Faculty Senate Elections is charged with these responsibilities:

  • formulating a standardized procedure for elections to the Senate and for all University elections involving faculty participation; 
  • supervising the conduct of said elections;
  • conducting the annual election of Faculty Senate officers and of the elected members of the Executive Committee;
  • ruling on the eligibility of nominees and voters; 
  • supervising the process for initiating and ratifying amendments of the Constitution and By-Laws


1.5.2.5. Committee on Committees.

1.5.2.5.1. The Committee on Committees shall receive from all standing University committees an annual report of the activities and recommendations of the committee by June 1. The Committee on Committees shall be concerned with, but not restricted to, such things as:

    • staffing of all University standing committees except those elected by the general faculty. Upon request by the president of the University, names of faculty will be submitted to the president, from which committee appointments will be made.

    • evaluation of all standing University committees.

    • recommendations for change in the University committee structure. An annual report of the activities and recommendations of the Committee on Committees shall be made to the president of the Faculty Senate, who shall submit the report to the president of the University.

1.5.2.5.2. The immediate past president of the Faculty Senate shall serve as committee chair, irrespective of whether he/she is a continuing member of the Faculty Senate. 


1.5.2.6. Committee on the Faculty Handbook

1.5.2.6.1. Committee Leadership and Composition: The Committee on Faculty Handbook shall be chaired by the faculty senate immediate past president (or Faculty Senate’s designee) who is a voting member only in the case of ties. The committee will include the following additional voting members: two Senators representing health affairs, two Senators representing academic affairs, one administrator appointed by the Vice President of Health Affairs, one administrator appointed by the Vice President of Academic Affairs. The Academic Affairs Office Manager (or designee) will be an ad hoc non-voting member charged with the publication management of the faculty handbook.

1.5.2.6.2. Duties of the Committee:The committee shall be responsible for oversight and disposition of any and all approved revisions to the faculty handbook. Approved changes will be forwarded directly to the academic affairs office manager (or designee) for implementation. The committee will also notify the faculty senate of any changes to the handbook.



Last modified:  July 23, 2014 to reflect stipend for Past President approved by Senior staff on May 25, 2011.