Academic Room Scheduling

 

We are excited to introduce our campus to our new scheduling software, 25Live, where users can now view room availability, room details, and room pictures!  We want to encourage everyone to visit this website and get to know the software.  Feedback is welcome.

For assistance in navigating 25Live, please visit these tutorials:

• Navigating 25Live Pro
• 25Live Event Form YoutTube Tutorial 

Room Scheduling Information

The Registrar's Office is responsible for scheduling several academic spaces on campus.  Not all academic classrooms are scheduled through the Registrar's Office.  Click the link to view a list of Registrar-Scheduled Rooms.

The Registrar's Office does schedule ETSU related events in academic spaces.  Events that are scheduled in academic classrooms must abide by the Scheduling Procedures.

How Do I Reserve a Room?

All event requests must be submitted to our office through 25Live.  ***Please note that there is a 48-hour notice for all event requests.

What Do I Need to Know?

Here are some important points about scheduling academic space through our office.

• Academic spaces are only available to be reserved from 8:00am-10:00pm. 
• We only schedule the space.  If your event is needing additional technology equipment or extra tables or chairs, separate work orders will need to be submitted for those requests.
• It is imperative that all rooms are left in the same condition they are found.  If tables, chairs, or desks are moved, they must be put back in the original arrangement.  Also, if food is present at the event, it is the responsibility of the group or individual to clean up after themselves.  Failure to properly clean the room will result in the facility user being charged a cleanup fee.
• Our office does not make any room reservations the week of final exams.
• Classes are priority!  Please keep in mind, that while scheduling spaces, classes come first.  We must make sure all academic classes have a room before scheduling any event.  Please view the timeline below on when we start scheduling events in academic spaces.
• DISCLAIMER:  In accordance with Tenn. Code Ann. § 49-7-1907(c)(3), ETSU may restrict or deny use of the institution's property for public displays, organized public gatherings, or public demonstrations if the display, gathering, or demonstration violates Tenn. Code Ann. § 39-17-902 or § 49-7-2405.  Individuals and groups that use the institution’s property are responsible for ensuring their activities respect community standards and are free of content that may be considered obscene.  Any use of the institution’s property contrary to law or institutional policy may result in immediate termination of facility access and legal action. 

Spring Events	Summer Events	Fall Events
First Week in December	Mid-Late April	First Week in July

Reserving Other Spaces on Campus:

Culp Center Reservations
Athletic Space Reservations
Campus Recreation Facility Reservations
Martin Center for the Arts Reservations
Reece Museum Reservations
Residence Hall Spaces
Sherrod Library Reservations
Innovation Lab
Brinkley Center

 

For questions or concerns regarding academic room scheduling and 25Live, please contact: