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University School


 Printable and Accessible Document

The Academy’s Policies and Procedures

2016-2017 school year

Welcome back to school! We are thrilled to be your child’s teachers this year! We can’t wait for a great year of new achievements!

Please check the Academy’s webpage and school website throughout the year to keep informed on things happening in our classroom and at University School. We will post newsletters and other important information on the class webpage and via email.  We will not be sending home paper copies after our class email list is compiled and active.

We would strongly encourage you to also read University School’s student handbook. It contains useful information such as dress code, weather policies, and grading information.  It is now located online.


Homework will be assigned nightly, except Fridays (unless a project is due or a test is scheduled for Monday). A typical night of homework will include an assignment in Math, Wordly Wise, or Spelling. Wordly Wise and Spelling will alternate every week. In addition to homework, we expect students to read self-selected reading texts at home. Students will also complete projects, study for tests, and complete additional assignments for homework throughout the year. Your child will receive a planner and is expected to write homework assignments and other important information in them.  They will also receive a homework folder to hold their assignments.  Please check the planner and homework folder nightly.  Keeping their planner up to date and their homework folder organized is each student’s responsibility. Daily homework is due the day after it is assigned (unless otherwise specified).  Students who do not complete their homework will complete their missed work during their recess or free time.

Book Challenge

Over the course of the school year, the students will read a required number of books for a book challenge in English/Language Arts. The books will be genre and project specific. More information about the book challenge will be sent home.

Novel Study Units

During the school year we will complete several novel study units. The novel study books are loaned to the students from my class supplies. If a student is to lose one of the novel study books, it must be replaced.



Beginning this year The Academy will be using a points grading system. What that means is that homework does not count as much as class work, and quizzes do not count as much as tests/projects.

For example:

A project or a test may count 50-150 points depending on the content being assessed.

A quiz may count as 30-50 points.

A homework or class work assignment might be 10-30 points.

Please note these are examples and points may vary from these examples and count for more or less points than the examples given.

University School uses the following grading scale:

93-100=A      85-92=B        75-84=C         70-74=D        Below 70=F

The school uses Parent Connect as our online grading program.  Parents will have access to check their grades in all subject areas.  Mrs. Rea will send out information regarding access and log-in codes in July.  We do our best to stay up-to-date on grading, but please be patient.  Make up work and/or late work may take longer to be entered into the online gradebook. If you notice an error in the grade book, please send me an email to that teacher and the grade will be checked.  Grades will come from weekly assessments, quizzes, tests, class assignments, and projects. We send home graded work once a week.  There will be points deducted off a student’s grade if they forget to put their name on their paper.  Late work will be accepted, but points will be deducted each day it is late. Missing work that is never turned in will result in a zero. Of course, make up work due to students absences will be given adequate time to be made up.

Test/Quiz Corrections

We allow students to make test corrections on all tests (except spelling tests) and quizzes. Students are allowed to correct any score below 75%. The students will have the opportunity to earn points up to a 75% on their corrections. Students will earn ½ credit back on each question missed and earn up to 75% of the points for the assessment.  Corrections must be made on a separate piece of paper and stapled to the back of the test or quiz. Students must write the number of the question missed with the new answer. The test will have to be signed by a parent before it is rescored. We do encourage all students to go over all questions that were incorrect. This helps students understand their mistakes and can help them with future learning.

State Testing

Students will take the TN Ready State Assessment this school year. TN Ready is an important assessment and we pace our curriculum to ensure that we learn what we need to know to be successful on this assessment.

There is more information at the following link.


Please make sure your child is present and ready to learn each day.  However, illness and family responsibilities do occur throughout the year.  If your child is absent, please call or email the front office to let them know and send a note on the day they return to school.  You may also send an email alerting us to your child’s absence. Your child will be given an opportunity to complete make-up work upon return. It is the student’s responsibility to get make up work from teacher on the day they return.  If you would like to pick up your child’s missing work please contact the office or us via email by 12:00 P.M. This will give both teachers plenty of time to gather your child’s work for the day.  If make up work is requested by 12:00 P.M. it will be sent to the office for pick-up at 3:00. If it is not requested by this time, we might not be able to gather all the materials for that day.


Our goal is to establish a learning environment that promotes responsible, respectful, trustworthy, and fair behaviors.  We strive to create an environment that enables all children to be successful and productive learners. We will begin the year with establishing classroom rules. Once the rules have been established, modeled, and revised if needed, students will be responsible for following them.  One thing that may be new this year is conduct slips. The Academy will use a system of conduct points when a student’s behavior is inappropriate. Each conduct slip must be taken home and signed by a parent or guardian. It is expected to be returned the following school day. If students do not return it on the following school day, they will be issued another slip. If a conduct slip is given you may receive an email or phone call to discuss behavior in more detail. This is simply to signify parent notification. If a student receives 6 conduct slips in a nine-week grading period all violations will automatically be referred to the Assistant Director for disciplinary action. This could result in a behavior or academic contract, in-school, and/or out-of-school suspension.



Good Behavior Field Trips

 Each 9 weeks The Academy will participate in a good behavior field trip. Students are able to attend if they have demonstrated good behavior for the 9 weeks. If students have received 6 or more conduct slips or have any missing work in any class, they will not be permitted to attend the trip.


We love to celebrate birthdays!  Please let us know, at least a day ahead of time, if you would like to bring in a special treat to celebrate your child’s birthday.  We celebrate birthdays during our 12:00 recess time. Please keep in mind we may have student’s with allergies in the class.  We are more than happy to help pass out invitations to your child’s birthday party as well. We do ask that if invitations are brought to school, that it is for a party in which the entire class or all of one gender is invited to in order to spare hurt feelings. 


The Academy Students will be dismissed outside in front of the building. If your child is the youngest child in the school, meaning you have no children K-4, you will begin picking them up out front. You will begin going through the car line in front of the school. They will need to learn to look for your car and will walk to meet you in the car line.

If you have other children that are still in K-4th grade, you will continue going through the same carline, in the parking lot. Your child will still meet you in the pickup line, but they will come from the front of the build and meet you at the side of the building with your other child/children.


If your Academy student is getting picked up by an older sibling, they will need to come and get them from the grassy area where the students are expected to stand. Once that sibling picks them up, it is their responsibility to keep an eye on their younger siblings.  


Students in the Academy are expected to stay in a certain area of the yard. They will stand in the small area of grass that is by the parking lot. There is a big tree in this grassy area and they are not permitted to leave this area until they are picked up.


For the first few weeks of school, while we are making this transition, there will always be a 5th/6th grade teacher out front with a walkie talkie. Once students have learned the pick-up routines, we will not be outside every day, but there should always be a teacher on duty outside for dismissal.


If they have not been pick-up by 3:15, they need to go to the office to call and wait.

E-Reader/tablet policy

Students are permitted to bring E-Readers and/or tablets to school for educational purposes only. Students will be able to use these resources to enhance their learning opportunities, during indoor recess or independent reading times only. Students should only be reading books on their tablets during school hours. All books must be downloaded prior to the school day. If a student chooses to bring an E-Readers or a tablet to school to read books on, it is their responsibility to keep up with their electronic items. If the E-Reader/tablet were to get lost or stolen, it is not the teachers or schools responsibility. If students are misusing their electronics in any way, they will receive one warning. After the initial warning, if the misuse continues, they will no longer be allowed to use their tablet during school hours and a parent will be contacted via email.

Beginning Band

The Academy students have the opportunity to join beginning band. Dr. Borden is the band director. He will hold a meeting in the first few weeks of school for anyone interested in joining band or theater. He will give additional information about the program.


We will be communicating with you mainly through email.  Please make sure we have correct email addresses on your registration cards.  The webpage will also be used as a communication tool so please check it regularly. 

If you have information that pertains to both teachers, like dismissal information, requesting make up work for the day, etc. Please make sure to email both teachers. This way both teachers are aware of the information. If it is a question that pertains to one class, there is no need to email both teachers.


We are more than happy to meet with you throughout the school year.  The morning is a very hectic time as we prepare for our day of learning.  Please make an appointment via email or phone so we can give you our full attention.  After school we will not be available until all The Academy students have been dismissed.  This is typically at 3:15.  However, faculty and committee meetings occur after school, so it is best to set up an appointment to discuss your child’s progress. 



Snack and Water Bottles

Beginning this year we are permitting students to bring a healthy snack to school. We eat lunch at 11:00 and sometimes get hungry by the end of the day. We will allow students to eat this snack during our ELT time which is 2:30-3:00. Students have to provide their own healthy snack (no candy) from home. Students can also have a water bottle in class during the school day. The bottle needs to close (to keep it from spilling) and can only be filled with water. It would also be a good idea to label the bottle with the student’s name.


*Please sign and date the attached form.  Signing the form will indicate that you and your child have read, understand, and agree to abide by The Academy and University School Handbook policies and procedures.  Please include any email addresses you would like included in our group contact list.

Please do not hesitate to contact us if you have any questions about the policies.  We know your child will have a successful school year.  We look forward to getting to know you and your child!



Mrs. Lester and Mr. Fleenor

Lindsay Lester: English/Language Arts and Science Teacher  

Lance Fleenor: Math and Social Studies Teacher   (email coming soon)









The Academy Policies and Procedures

2016-2017 School Year


Please sign and return this page only to your child’s homeroom teacher by Tuesday, July 12th.


*I have read the class information above and understand the policies and procedures stated above.

*Child’s Name ______________________________________________

*Parent Signature ____________________________________________

*Child Signature_____________________________________________

*Date: ____________________________________________________

*Email Address for class list:



*________ Please initial that you have read the dismissal policies for the Academy                             students.

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