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ETSU Retirees Association

Office of Human Resources

(Revised April 2002 )



The Executive Committee, chaired by the President, will also include the Past President, the President Elect, the Secretary, the Treasurer and the university officials appointed to aid the association. The group will work with the President in areas of setting goals and objectives and monitoring progress, long range planning, organizational structure, and procedural matters. The President will be an ex-officio member of each and every committee and will be responsible for all affairs of the association.

Executive Committee Activities

Assist President in developing goals and objectives and in monitoring progress.

Assist President in establishing committees for the association.

Work with President (through ad hoc committee) to provide prior to fall business meeting/luncheon a list of nominees for new Board members to replace outgoing members.

Review and offer any needed revisions to by-laws and/or organizational structure of the association.

Represent Association when appropriate to confer with ETSU President.

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This committee will follow procedures for recruiting, maintaining and inventorying correct membership.

Membership Committee Activities

Present ideas for attracting new members.

Work with Human Resources office to distribute up-to-date membership lists. Compare membership lists with list of all ETSU retirees to form source of prospective new members.

Provide information and applications for life membership in the Association.

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The leader of this committee will be the treasurer of the Association. This committee will make, originate and administer all plans of the Association related to budget and finance and will report to the President. This committee will work with the Program Committee in planning money-making procedures, travel, special entertainment functions, and the like.

Finance Committee Activities

Suggest and coordinate fund raising activities.

Prepare a budget and audit procedures when necessary.

Consult with the treasurer when necessary.

Transfer funds to the scholarship account as guidelines permit.

Work with Membership Committee to record life memberships.

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The Program Committee will plan all programs of the Association, e.g., annual meeting, called meetings, unusual and special meetings, procedural routine for regular and monthly programs of the Board and programs designed to popularize the Association, and the like.

Program and Development Committee Activities

Plan and coordinate social events such as annual picnic and infrequent luncheon meetings.

Work with Communications Committee to notify members through newsletter and calling committees.

Work with Executive Committee to plan annual business meeting/luncheon.

Work with Finance Committee to plan fund-raising activities.

Develop and coordinate programs of special interest and benefit to members concerning subjects such as legislation, insurance, social security, health, and the like.

Make membership aware of travel opportunities; explore short trip possibilities for consideration by members.

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By practicing effective communication, this committee will be responsible for all elements of contacting members of the association such as newsletter, special notices, media notices, telephoning, person-to-person and group-to-group contacts when necessary.

Communications Committee Activities

Through a calling committee, notify all members of upcoming program events. (Notify members outside local area by mail or other contact.)

Collect information and publish association newsletter with aid of staff in Office of Human Resources.

Work with Membership Committee to collect current information on new retirees, deceased members, and the like.

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The Liaison Committee, along with the President, will represent the Board and, if necessary, the entire membership through official contact with the University President in such as (1) that the Association might do for the University, (2) what the University might do for the retiree; and (3) other factors.

Liaison Committee Activities

Establish and maintain contact with other higher educational retiree groups for informational purposes.

Keep in touch with faculty and staff Senate activities for awareness and reporting purposes.

Work with Association President in communicating with University Administration.

Work with Program and Development Committee to provide retirees with information about health insurance, Medicare, University Foundation activities, continuing education, retirement income, and potential tax questions.

Provide a parliamentarian when needed for business meetings.

Provide information of pending legislation relevant to retirees= concerns.

Institute an individual or group award in recognition of a significant contribution which has enhanced a positive public perception of East Tennessee State University.

Assist in preparing and distributing to each retiree an up-to-date benefits directory.

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This committee will be responsible for obtaining volunteers for courtesy, welcoming and service functions when requested by various elements of the University.

Service Committee Activities

Recruit retiree volunteers to aid with university events and programs.

Develop on-campus service opportunities.

Coordinate arrangements of service opportunities.

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