Academic Approvals Matrix

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Academic Action	Department Chair	College Curriculum Committee	Teacher Education Advisory Committee	College/Graduate Dean	UG Curriculum Committee/Graduate Council	Academic Council	ETSU President	Academic and Student Affairs Committee	ETSU Board	THEC
THEC Academic Policies A1.0 New Academic Programs: Approval Process
*Establish New Academic Program	X	X	if appropriate	X	X	X	X	X	Approve	Approve
*Establish New Certificate 24–up credits	X	X	if appropriate	X	X	X	X	X	Approve	Approve
THEC Academic Policies A1.1 Academic Program Modifications
Change or add a program degree designation when change does not involve a significant curriculum shift in redefining the program’s purpose	X			X		X	X	Notify	Notify	Approve
Change degree designation for an existing academic program or concentration per written recommendation of a disciplinary accreditation body	X			X		X	X	Notify	Notify	Approve
*Establish free-standing academic degree program from an existing concentration with steady enrollment/degrees awarded within both the degree designation and all concentrations under that degree for a period of the last three years	X	X	if appropriate	X	X	X	X	Notify	Notify	Approve
THEC Academic Policies A1.3 New Academic Units
Establish College/School: Instructional unit that includes several departments and is administered by a dean or director	X			X		X	X	X	Approve	Approve
Establish Division: Two or more departments within a college or university which may be administered by an assistant or associate dean	X			X		X	X	Notify	Notify	Approve
Establish Academic Department: Organized around common and similar academic areas and administered by a department chair				X		X	X	Notify	Notify	Approve
THEC Academic Policies A1.5 Academic Actions Notification*
*Establish New Certificate 12-23 credits	X	X	if appropriate	X	X	X	X	Notify	Notify	Notify
Name/Title Change for Program/Concentration	X			X		X	X	Notify	Notify	Notify
Establish New Concentrations	X	X	if appropriate	X	X	X	X	Notify	Notify	Notify
*Change (increase or decrease) in number of hours of an existing program	X	X	if appropriate	X	X	X	X	Notify	Notify	Notify
Consolidation of two or more existing academic programs into a single academic program without an essential change in the original approved curriculum and without a net gain in the number of programs an existing academic program	X	X	if appropriate	X	X	X	X	Notify	Notify	Notify
*Extension of an existing academic program to an approved off-campus center	X			X				Notify	Notify	Notify
*Change of the primary delivery mode for an existing academic program. The extension to 100% off-campus delivery requires additional action if the location of delivery is to be converted from an off-campus site to a center	X			X				Notify	Notify	Notify
*Inactivation of an existing academic program or concentration. If the inactivated academic program or concentration is not reactivated within a period of three years, the academic program or concentration will automatically be terminated and removed from the institution’s inventory	X			X + College Dean support (for post-bac programs)		X		Notify	Notify	Notify
*Reactivation of an academic program or concentration that was placed on inactivation within the past three years. The date of inactivation and the date of the proposed reactivation must be provided	X			X + College Dean support (for post-bac programs)		X		Notify	Notify	Notify
*Termination of an academic program or concentration. A teach-out plan should accompany the notification of termination	X			X + College Dean support (for post-bac programs)	X	X	X	Notify	Notify	Notify + teach-out plan
ETSU Academic Actions
Admission, Progression, Retention, Graduation Policies (University)					X	X	X	Approve	Approve	N/A
Admission, Progression, Retention, Graduation Policies (Program)	X	X	if appropriate	X	X	X	X	Notify	Notify	N/A
Establish minor (18-21 credits)	X	X	if appropriate	X	X	X	X	Notify	Notify	N/A
Significant revision of existing academic program: degree, certificate, concentration, or minor	X	X	if appropriate	X	X	X	X	Notify	Notify	N/A
Establish Institutes and Centers (not a budget line item)	X			X		X	X	Notify	Notify	N/A
*Site Codes	X			X				N/A	N/A	Assign
*THEC Notification Schedule for A1.5 Actions
May 15	Actions approved between Jan 1 and April 30					The chief academic officer at each university will submit all academic program actions designating that each action has been approved though appropriate institutional and/or governing board processes.
August 15	Actions approved between May 1 and July 30
January 15	Actions approved between Aug 1 and Dec 31

*Possible SACSCOC implication; consult with Accreditation Liaison when planning these actions.