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Payroll

Division of Business and Finance

COVID-19 UPDATES
Staff will be working both on campus and remotely. The Payroll Office will continue to communicate via phone, email or zoom but is eliminating all face-to-face contact with other departments or individuals. Documents can be sent through campus mail. The building has been locked to promote social distancing. The procedures for submitting timesheets to facilitate electronic processing are provided below.
Contact Information: email: & phone: 423-439-5320.

Online Time Reporting

Time Report Form - Fillable PDF with Signature Routing Via Dynamic Forms

Demonstration - Employees

Google Chrome is the recommended browser for completing and submitting time report forms.
For download and installation needs, please visit: https://www.google.com/chrome/

Request for Temporary Timekeeper

If the timekeeper does not have technical capability to enter timesheets from their home, the department can request a temporary timekeeper. To request a timekeeper, an email needs to be sent to Amanda Proffitt () with a copy to Kim Browder () from the person responsible for the departmental budget containing:

  • Name and E# of the person to be added. Example: Mitzi Douglas, E000XXXXX
  • Timekeeping location. Example: T463-Comptroller’s Office
Procedures To Follow

A fill in timesheet can be completed, saved, and emailed to their supervisor for approval. The supervisor can then send the timesheet indicating that the timesheet has been approved to the timekeeper for entry.

A timesheet can also be sent and approved electronically through Dynamic Forms. The timekeeper will need to enter the time in TRS once they receive it through Dynamic Forms.

Tax Law Change - ETSU Faculty/Staff Parking Decal

The Tax Cuts and Jobs Act recently approved by Congress has affected the tax treatment of ETSU employee payment for their university parking decal through payroll deductions. Under the previous tax law, payroll deductions for parking decals were on a pre-tax basis for both the employee and the university meaning employees were not taxed on money used to pay for parking decals. Under the new law the pre-tax treatment for employees would become taxable to the university as a fringe benefit provided to them. It is university policy that the taxability of all fringe benefits are passed through to the employee.

Effective July 1, 2018, ETSU employee parking decal deductions will become an after-tax deduction meaning they are subject to Social Security, Medicare, and Federal withholding taxes. The actual tax increase depends on each employee’s income tax bracket and would be taxed at the employee's marginal tax rate. The estimated increase in these taxes is $0.75 to $1.45 per month depending on the employee’s tax bracket. The university will also see an increase in Social Security and Medicare tax paid on behalf of employees. All future parking decal deductions will be on an after-tax basis only.

The amount of the parking deduction will remain the same, but employees and the university will see a slight increase in taxes.

Please contact the Payroll Office at 9-5320 or with any questions.

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