CARES Act (HEERF 1) - Reporting Parameters

1. An acknowledgement that the institution signed and returned to the Department the Certification and Agreement and the assurance that the institution has used, or intends to use, no less than 50 percent of the funds received under Section 18004(a)(1) of the CARES Act to provide Emergency Financial Aid Grants to students.

2. The total amount of funds that the institution will receive or has received from the Department pursuant to the institution’s Certification and Agreement [for] Emergency Financial Aid Grants to students.

$5,548,379

3. Distribution information based on Department of Education’s required reporting dates. The first reporting date is 30 days after receipt of the funds and then 45 days thereafter. Our 30-day reporting date is June, 8, 2020.

The total amount of Emergency Financial Aid Grants distributed to students under section 18004(a)(1) of the CARES Act as of the date of submission (i.e., as of the 30-day reporting date of June 8, 2020).

$ 4,884,320

4. The estimated total number of students at the institution eligible to participate in programs under Section 484 in Title IV of the Higher Education Act of 1965 and thus eligible to receive Emergency Financial Aid Grants to students under Section 18004(a)(1) of the CARES Act as of the 30-day reporting date of June 8, 2020.

7,633

5. The total number of students who have received an Emergency Financial Aid Grant under Section 18004(a)(1) of the CARES Act as of the 30-day reporting date of June 8, 2020.

7,616

6. The method(s) used by the institution to determine which students receive Emergency Financial Aid Grants and how much they would receive under Section 18004(a)(1) of the CARES Act.

Eligible students received a cash payment through Direct Deposit (if established) or a paper check by mail. Eligibility criteria:

• Student must be enrolled for the spring 2020 semester as a degree seeking student.
• Student must have completed 2019-2020 FAFSA and meet all eligibility requirements for Title IV Financial Aid under Section 484 of the Higher Education Act.
• Not enrolled exclusively in online courses.
  
  

Undergraduate Students

Awards have been distributed to eligible undergraduate students, based on need, as determined by the 2019-2020 FAFSA with an emphasis on providing additional support to the neediest populations.

• Pell grant recipients with 0-2100 EFC: $1,250
• Pell grant recipients with 2100-5576 EFC: $ 600
• Students eligible for Direct loans and not receiving grants: $ 280

Graduate & Professional Students

Awards in the amount of $280 have been distributed to eligible graduate and professional students.

CARES Act Grant Funding – CARE Report Application Process

ETSU reserved 10 percent ($550,000) of the initial Emergency Financial Aid Grants for students for direct student emergency grant requests. Students must have been enrolled in the spring 2020 semester and meet the eligibility requirements for Title IV Financial Aid under Section 484 of the Higher Education Act. Students with significant financial need for expenses related to the disruption of campus operations due to the coronavirus are able to apply for an emergency grant. Award amounts will be determined based on a student’s eligibility and circumstances but will not exceed $1,500.

7. Any instructions, directions, or guidance provided by the institution to students concerning the Emergency Financial Aid Grants.

An email was sent to students that received Emergency Financial Aid Grant funds under Section 18004(a)(1) of the CARES Act. CARES Act information was also included in a campus wide email and as an announcement posted to the university’s Coronavirus Response webpage.

• 45-Day Report and Disclosure – July 23, 2020

  • 8,331 - estimated total number of students eligible to participate in programs under Section 484 in Title IV of the Higher Education Act of 1965.
  • ETSU has distributed $5,092,960 in emergency financial aid grants to 8,331 students.
• 45-Day Report and Disclosure – September 6, 2020

  • 8,506 – estimated total number of students eligible to participate in programs under Section 484 in Title IV of the Higher Education Act of 1965.
  • ETSU has distributed $5,325,920 in emergency financial aid grants to 8,506 students.
• Quarterly Report – September 30, 2020

  • 8,506 – estimated total number of students eligible to participate in programs under Section 484 in Title IV of the Higher Education Act of 1965.
  • ETSU has distributed $5,325,920 in emergency financial aid grants to 8,506 students.
• Quarterly Report – December 31, 2020

  • 13,140 – estimated total number of students eligible to participate in programs under Section 484 in Title IV of the Higher Education Act of 1965.
  • ETSU has distributed $5,403,000 in emergency financial aid grants to 8,516 students.
• Quarterly Report – March 31, 2021 - FINAL DISCLOSURE

  • ETSU had $145,379 in CARES Act (HEERFI) funding remaining from initial allocation as of March 1, 2021. Per HEERFII guidelines, any remaining HEERFI funding could be distributed under HEERFII guidelines. ETSU elected to expend the remaining HEERFI funding through HEERFII distribution. 
  • As of March 31, 2021, all CARES Act (HEERFI & HEERFII) funding has been expended with 8,516 students receiving emergency financial aid grants. 
  • This is the final quarterly posting for HEERFI Funds, as all HEERFI student funds have been distributed.
• Quarterly Report – June 30, 2021 – FINAL DISCLOSURE UPDATE

  • Subsequent to the quarterly reporting on March 31, 2021, ETSU canceled 28 uncashed CARES Act Grant refund checks totaling $17,860 and the funds were returned through G5. The funds will be awarded to eligible students with the HEERF III funding.

Quarterly Budget and Expenditure Reporting for Institutional Portion (84.425F) and Strengthening Institutions Program (84.425M)

• September 2020 Quarterly Budget and Expenditure Report
• December 2020 Quarterly Budget and Expenditure Report
• March 2021 Quarterly Budget and Expenditure Report for HEERF I, II, and III Institutional and Other Applicable Funds 
• June 2021 Quarterly Budget and Expenditure Report for HEERF I, II, and III Institutional and Other Applicable Funds

Higher Education Emergency Relief Fund – Institutional Portion Reporting Parameters

• Name of entity receiving award

East Tennessee State University

• The total amount of funds that the institution will receive or has received from the Department pursuant to the institution’s Certification and Agreement for Higher Education Emergency Relief Fund – Institutional Portion – HEERF I, II, and III

HEERF I -      $  5,548,379
HEERF II -       12,395,454
HEERF III -      15,357,103
Total               $33,300,936

• Funding Agency

U.S. Department of Education

• CFDA number

84.425F

• Location and place of performance

Washington County, Tennessee

• DUNS number

051125037

• Use of funds provided to the Institution
  
  
• 
  
   6-03-2020 – $768,200.00 first reimbursement for student housing refunds Spring 2020
•  7-06-2020 – $1,355,260.86 final reimbursement for student housing refunds Spring 2020
•  7-23-2020 – $1,254,253.51 reimbursement for student meal plan refunds Spring 2020
•  8-06-2020 – $6,440.65 COVID supplies for Marching Band instruction
•  8-10-2020 – $156,520.65 Graduate Assistant (122 students) wages March – May paid but not worked due to COVID-19
•  8-10-2020 – $548,191.70 Tuition Scholars (336 students) wages March – May paid but not worked due to COVID-19
•  8-10-2020 – $26,452.26 Regular Work Study (46 students) wages March – May paid but not worked due to COVID-19
•  8-17-2020 – $20,374.64 ETSU Strong PPE for students and staff
•  8-18-2020 – $15,324.62 Faculty and Staff travel reimbursement for cancelled travel
•  8-18-2020 – $43,700.95 Student Study abroad reimbursement for cancelled travel
  
  
  
•  8-21-2020 – $50,000 software licenses for lab support science courses
• 11-30-2020 – $21,839.43 Athletic PPE and sanitation
• 12-04-2020 – $145,798.71 Student laptops for Library checkout program
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•  

Higher Education Emergency Relief Fund – Strengthening Institutions Program Reporting Parameters

• Name of entity receiving award

East Tennessee State University

• The total amount of funds that the institution will receive or has received from the Department pursuant to the institution’s Certification and Agreement for Higher Education Emergency Relief Fund – Strengthening Institutions Program – HEERF I & II

HEERF I -      $   549,308
HEERF II -          760,234
Total              $1,309,542

• 
  Funding Agency

U.S. Department of Education

• CFDA number

84.425M

• Location and place of performance

Washington County, Tennessee

• DUNS number

051125037

• Use of funds provided to the Institution

8-11-2020 - $542,969 Lost revenue for online courses summer 2020
12-22-2020 - $6,339 Lost revenue for online courses summer 2020