Academic Conferences

Let Us Help Plan Your Next Conference

We’ll Handle the Details. At ETSU’s Office of Professional Development, we specialize in facilitating conferences that inspire learning, collaboration, and professional growth. As part of ETSU’s educational outreach to the community, our team supports lifelong learning and workforce development by helping organizations plan and deliver impactful conference experiences. From logistics and registration to marketing and on-site support, we handle the details so you can focus on engaging your participants and advancing your mission.

Conference Planning and Coordination

• Budget preparation - Create and monitor a comprehensive event budget, including projections for expenses, revenue, and registration fees to ensure cost-effective planning.
• Venue & Lodging Arrangements – Secure meeting locations, hotel blocks, and lodging for speakers and participants.
• Continuing Education Credits – Provide CEU certification for qualifying programs. 
• Technical & A/V Support - Help coordinate A/V and technology logistics in collaboration with venue staff. 
• Speaker & Presenter Coordination – Assist with communication, contracts, and session logistics.
• Agenda & Timeline Development – Create and manage the conference schedule from start to finish. 
• On-Site Staffing – Ensure smooth event operations with trained support staff.
• Catering Coordination - Arrange and manage catering services, including menu planning, scheduling, and setup

Marketing & Communications

• Email Marketing Campaigns to promote your conference through targeted email communications.
• Social Media Promotions across multiple platforms
• Coordination with printers to get programs, fliers, and signs printed

Registration & Participant Services

• Secure Online Registration System 
• Payment Processing & Financial Tracking
• Check-In Management & Badge Printing
• Distribute name badges and holders
• Certificate of Attendance Distribution (if requested)
• Participant roster 
• Monitoring services for attendees throughout event
• Attendance and balance 
• Serve as general information desk
• Pre-Conference Communication to Attendees

Post-Conference & Evaluation

• Verify and compile all financial and registration records
• Produce final profit/loss statement
• Participant evaluation tabulation and report
• Settling of invoices with vendors
• Transfer of funds after reconciliation of program
• CEU Tracking & Reporting