2023 Peds Trainee Poster Competition

38th Annual ETSU Pediatrics Conference Trainee Poster Competition

Below are instructions to recording and uploading your presentation. We are also asking you to present your poster in person from 4:10 – 5:00 pm on Saturday, Aug 5th at the Mary B Martin Center. You will need to register for the conference at CloudCME. There is no charge to register as a “Poster Presenter”. This option is for trainees only. Faculty mentors should not register as a poster presenter.

Posters should be hung during the afternoon of Saturday, August 5th before 3:00 pm on the balcony at the Martin Center for the Arts. The awards ceremony will be during the reception from 5:00 – 6:30 pm. 

Presenters will need to submit a recording (no more than 10 minutes) of their presentation for judging and for virtual attendees by 4:30 pm on Wednesday, July 26th. Conference presentations should be recorded and uploaded on Microsoft Stream. Stream is part of the Office365 software available to the ETSU Community. Stream is a video application in Microsoft 365 that allows you to create and manage videos. For a comprehensive set of instructions visit Microsoft Stream.

  • Poster Design


    The following guidelines and suggestions are offered to assist you in developing your poster and to help improve the effectiveness of poster presentation. 

    • Posters should be readable by viewers standing five feet away. 
    • The message should be clear and understandable and not require an oral explanation.   
    • Tables, figures and photos are permitted.
    • The poster should 36 inches high and 48 inches wide
    • Include the title, authors and affiliations in letters that are at least 1 inch tall (72 points). 

     Resources

  • Record a Video

    Have your presentation complete and ready for recording. Participants are highly encouraged to have a camera during their presentation. Make sure that your voice is clear and that your face does not block your PowerPoint.
    You can either upload a video into Microsoft Stream or record it in Stream

    • Select Create New > Recording in Microsoft Stream.
      • You may need to use Chrome or Microsoft Edge
    • When prompted by your browser, select Allow Microsoft Stream to use your camera and microphone.
    • Select Record Screen button (box with up arrow)
    • Select a Screen to Record
    • Select Entire Screen to record video and shared screen
    • When you're finished, select Stop Recording to review your recording.
    • When you're satisfied with your recording, select Finish.
    • Rename your recording with presenters last name and title of presentations
    • Under description list your Co-Authors and Faculty Mentors
    • In Video Settings set Comments to On.
    • Under the Transcript and captions select Generate Captions 

    Video presentations will be embedded on the Pediatrics Conference page. Embed codes must be submitted during registration.
    To obtain your embed code:

    • Select the Share button from the video page.
    • Confirm that you are sharing link with Anyone
    • Under More Settings select Can View and then Apply
    • Send link to video with the subject line Conference Presentation [First authors last name]
  • Video Presentation Tips
    • Set up your recording space:
      • Find a quiet, clean, private, and professional-looking area to record your presentation.
      • Be sure to have any light facing you and not shining from behind you. You might also want to consider having two lamps surround either side of your face to really make you look good on camera.
      • It’s important that you position yourself in the center of the webcam. Make sure your head, neck, and shoulders can be seen.  
    • Test your webcam and microphone.
      • Make sure to test the microphone that you are using before recording.
      • You should always play back your video to make certain that your audio and webcam are working properly.  
    • Dressing for your presentation:
      • Pick an outfit the way you would for an in-person presentation. Be sure to dress appropriately from head-to-toe. A video presentation is no less formal than an in-person presentation.
      • No scrubs
      • Avoid white. White clothing will appear brighter on camera and may overpower your face. Instead, choose darker colors like navy and avoid patterns - solid is the way to go.
      • Stay away from especially shiny jewelry that could catch the light on camera or distract viewers.
    • During your presentation
      • Do not use nicknames or mentors or co-authors.
      • Do not use slang or acronyms lay people would not be aware of.
      • Be aware of your posture. Make sure you are sitting or standing professionally. You don't want to lean, slouch, or sit on table of a table during your presentation.