The Office of Tax and Revenue Services works collaboratively with all departments to reduce ETSU’s tax burden, ensure compliance with tax laws and regulations, and monitor for proper revenue recognition. Our office also creates and administers policies and procedures for tax law compliance and the protection of the university’s tax exempt status. Specific university tax issues are also handled in cooperation with several other ETSU departments: Auxiliaries Nonresident Alien Tax Compliance, Budget, Bursar, Financial Information Systems, Financial Services/Comptroller, Foundation Accounting, Human Resources, and Procurement & Contract Services.
Primary Areas of Responsibility
Nonresident Alien Tax: Supervises the process of assisting students in determining tax status, via the GLACIER system.
UBIT: Oversees IRS compliance with regard to the reporting of unrelated business income tax (UBIT).
Employees: In coordination with the Office of Payroll, verification of compliance for all employment taxes and forms.
Contractors & Suppliers: In coordination with Contract Services, independent contractor classification verification, per IRS requirements.
Taxpayer Identification Number and Certification W-9: IRS Form W-9 is used to certify the taxpayer identification number (TIN) or Federal Employer Identification Number (FEIN), type of taxpayer, and tax status. To request a completed W-9 for a supplier, please email email@example.com. The request must include the supplier's name & address.
Taxable Fringe Benefits: The Fair Market Value of all apparel provided to employees by ETSU or ETSU Foundation should be reported by each department and included in gross income for payroll tax purposes in accordance with the Employee Apparel Fringe Benefit Reporting guidelines.
The Tennessee Department of Revenue issued East Tennessee State University an exemption certificate, in accordance with Tenn. Code Ann. § 67-6-322, as an educational, religious, historical, or charitable non-profit organization/institution.
ETSU has authority to purchase goods & services, exempt from sales & use tax; which it will use, consume, or give away.
ETSU's authorization for exemption is limited to sales made directly to the university.
ETSU's authorization for exemption does not extend to sales tax that the university must collect or pay on its regular sales of goods or taxable services.
ETSU's exemption certificate may not be used for sales made to individuals paying via personal checks or personal debit/credit cards, even if the individual will be reimbursed for the purchase as a representative of the university.
Please email firstname.lastname@example.org to request a Certificate of Exemption for a supplier.
The request must include the following information:
- Name of the employee requesting the exemption
- Department responsible for the exemption
- Financial index that will be used for the purchase
- Supplier's name & address
- Purpose/justification of purchase
The Office of Tax & Revenue Services does not provide personal income tax advice to students or employees.