Faculty and Staff Information
Classes will remain in an online delivery methodology during summer sessions with experiential learning possible on a case-by-case basis. Some employees have returned to their offices on rotational schedules while others continue to work remotely. University offices are open during normal business hours. Remote access to campus services is also available (phone, email, Zoom, etc.).
Fall 2020 - Operations and Revised Academic Calendar
Fall 2020 Operations
The Future Operations Workgroup, appointed by President Noland, released its recommendations for safely reopening campus. The report includes a series of operational stages, 1-4, designed to address the need for loosening or restricting physical distancing measures in response to the COVID-19 pandemic. Stage 1 is similar to the spring 2020 semester with all classes online and Stage 4 is the “new normal” with the least amount of restrictions.
The fall semester will begin as planned on August 24 (see revised Academic Calendar below) with on-ground and online instruction offered, students living in residence halls, and employees working on campus with options in place for staffing rotations and/or remote work options to maintain physical distancing expectations.
NOTE: Details within each operational stage are recommendations and may be modified as necessary.
*Revised* Academic Calendar for Fall 2020
As we prepare for the fall 2020 semester, the COVID-19 pandemic will require adjustments to procedures and operations, such as the academic calendar. These changes are being made to safeguard the health of our students, faculty, staff, and campus.
August 24 First day of classes September 7 - Labor Day ETSU will be open and classes will be held October 12-13 - Fall Break ETSU will be open and classes will be held; Fall Break will be rescheduled to Thanksgiving week November 11 - Veterans Day (observance) ETSU will be open and classes will be held November 20 Last day of in-person classes (November 21 for Saturday classes) November 23-27* ETSU will be closed for Fall/Thanksgiving Break November 30-December 4 Classes will continue remotely (online) December 5-10 Final exams will be offered remotely (online) December 12 Commencement (Format of ceremony to be provided at a later date)
*Following the Fall/Thanksgiving Break (November 23-27) ETSU will be open and students will continue their classes remotely (online) through the end of the fall semester.
- Gatton College of Pharmacy will alter its start date but will follow the university schedule beginning in September
- Quillen College of Medicine will maintain its regular schedule
Remote Work Guidance, Personnel Protocol & Contact Info
Remote Work Guidance and Personnel Protocol
The health of safety of the ETSU community is vital to the success of the institution. Since March, ETSU has operated differently than any other time in our history, yet our faculty and staff have remained dedicated to providing the highest academic quality for our students. We must do our part to prevent the spread of COVID-19 by following health guidelines and the personnel operating protocol updated for fall 2020.
Some ETSU employees have returned to their offices on rotational schedules while others continue to work remotely. University offices are open for in-person assistance during normal business hours. Remote access to campus services is also available (phone, email, Zoom, etc.).
- Some employees may return on a rotational schedule to maintain physical distancing expectations. Flexibility will be provided to employees who may need to continue working remotely (e.g., individuals who identify themselves or immediate family members to be at high risk as defined by the CDC).
- Unit/Division leaders are responsible for making appropriate decisions regarding flexibility for their employees. Supervisors should work with employees to explore all appropriate options as we strive to meet the diverse needs of the campus community. The expectation is a physical presence in each office during normal office hours.
- If you are unsure of when you should return to work or if you will require an accommodation, please reach out to your supervisor as soon as possible.
ETSU will continue to follow recommendations from the CDC, the State of Tennessee and other entities in making those decisions. Some decisions will be subject to approval from our Board of Trustees.
Office of Administration Contact Information
As our lives and daily routines continue to change in response to the COVID-19 outbreak, the Office of Administration would like to express appreciation and support the ETSU family. Staff are preparing and adjusting to the extraordinary circumstances in which we find ourselves.
Human Resources suspended all existing telecommuting and VPN access policies and developed new broad and flexible protocols to accommodate remote work for most employees. The PERSONNEL OPERATING PROTOCOL has been updated for fall 2020.
Operations is continuously adjusting staffing and procedures to address cleaning and safety in our facilities and has contracted with outside vendors to address disinfecting needs.
See Reporting Protocol for instructions to report suspected or confirmed cases of COVID-19 (that were not diagnosed/treated by the University Health Center).
The Office of Capital Planning is working with the State Architect and other state entities to address transitioning bidding procedures to an electronic format. Workflow related to the multitude of capital projects is being adjusted to continue planning, design, and construction as appropriate.
Public Safety maintains 24-hour service and availability. New services such as camera patrol, engagement protocols, and response procedures have been implemented.
ETSU Athletics is cooperating and communicating with officials from the NCAA, Southern Conference, and the University. Athletics staff is focused on supporting our student athletes.
When moving a course to remote/online delivery, please consider the basic principles of online instructional design. You can access these through the Center for Teaching Excellence.
D2L is the university’s Learning Management System hosted in the cloud. It can be used by instructors to post and distribute course content such as syllabi and handouts; to communicate with students via discussion boards, announcements, and email messages; to collect student work and assignments; to assess student learning through quizzes and online assignments; and to grade assignments. A D2L site already exists for every course at ETSU which the instructor may need to populate with instructional material. Please see this reference site for a quick start using D2L.
Zoom (https://etsu.zoom.us) is a videoconference and audioconference software hosted in the cloud that enables communication across many mobile devices, desktop computers and video-enabled classrooms. Zoom allows for face-to-face interaction, and even breakout rooms for small group discussions. For example, it is possible for a faculty member to host a class discussion using only a cell phone equipped with a camera.
For online accommodations for students with disabilities, please reference https://www.etsu.edu/students/ds/online-accommodation.php . For more information or questions, please contact Mary Little, Director of Disability Services.
Technology Resources & Software
ITS has put together a website with resources related to remote content delivery, remote access to campus, technologies to assist with communication, zoom conferencing and other information to help you do your job while away from campus.Technology Resources & Software
The ITS Helpdesk is available to continue support of faculty, staff and students. Find their contact information and hours at the website.
ETSU outdoor WiFi available
Although access to ETSU buildings is limited at this time, outdoor WiFi locations are available. Students can connect to ETSU WiFi from their personal vehicles at the following parking locations on the ETSU campus:
1. Carillon/Bell Tower parking areas between Gilbreath Hall and Burgin Dossett.
2. Parking lot at 902 Maple Street
3. Southwest corner of the Parking Garage
These locations are also marked with a blue circle on this campus map:
The Sherrod Library building is open, however, building and service hours may differ.
- Sherrod Library building and service hours: https://libraries.etsu.edu/use/fall2020
- All Sherrod Library services and collections are available online: https://libraries.etsu.edu/
24/7 off-campus access to electronic resources
Electronic delivery of interlibraryinterlibrary loans (articles, chapters, other digital media)
Training and support to integrate library’s electronic collections into D2L
Digital Commons repository for student and faculty e-portfolios, posters, papers, and other digital works
Institutional Review Board (IRB)
Office for the Protection of Human Research Subjects and the ETSU IRBsIRBs are fully operational. All IRB email addresses continue to be monitored with the same or greater frequency. IRB staff will be available via phone and email during normal business hours. We want to assure the research community that our primary concern is the safety of our researchers and research participants while also preserving the scientific integrity of research protocols. For more information, please visit https://www.etsu.edu/irb/covid-19-info-for-research.php.
Information regarding ORSPAORSPA site for grantees: https://www.etsu.edu/research/orspa/federal_agency_guidance_in_response_to_covid-19.php
University Health Center
The University Health Center, located in Roy S. Nicks Hall, Suite 160, is open and providing services for the ETSU community.
Do you want to be seen in person? You can schedule an appointment during clinic hours: Monday-Friday, 8 a.m.-4:30 p.m.
The University Health Center also offers Virtual Telehealth visits for those who are not in Johnson City or prefer not to come to the clinic. Telehealth visits can either be conducted over a phone call or via a computer/laptop or camera capable cell phone. The latter provides both an audio and visual component, so you can see and speak with a provider without coming the clinic.
The University Health Center also offers virtual behavioral health appointments, in person and virtual sick visits, immunizations, TB tests, etc.
COVID-19 testing is available to any student, staff, or faculty member who wishes to be tested. For more information about how to get tested, call the University Health Center at 423-439-4225. If you experience COVID-19 symptoms (fever, cough, difficulty breathing) and/or have come into contact with someone who has tested positive for COVID-19, contact your health care provider or the University Health Center. Do not go to a health care facility before you have called your provider.
Travel guidelines will be updated as the campus progresses through stages of operation. Travel restrictions and guidelines currently in place include:
All outgoing university-related international travel is suspended.
All study abroad programs are suspended.
Travel is suspended until further notice. College deans will continue to approve travel requests within their respective colleges, but any travel approved must have justification that it supports accreditation, tenure/promotion activities, or essential program delivery. Dean or Vice President approval is required.
Local travel associated with everyday operations of the university, including blanket travel, will continue.
Vehicular travel outside a 50 mile radius, with the exception of other ETSU campuses, requires supervisor approval and should be limited to activities that are absolutely necessary and cannot be rescheduled or conducted remotely.
Recommendations for personal travel and international students traveling to ETSU is to follow the most current guidelines from the Centers for Disease Control and Prevention and other appropriate state and federal agencies.
Do the travel restrictions apply to personal travel?
This suspension is applicable to university-related domestic travel and international travel and does not apply to personal travel plans.
What are the self-quarantine requirements if I have traveled?
When considering personal travel, follow the most current guidelines from the Centers for Disease Control and Prevention, which include self-quarantine guidelines when traveling to and from certain areas.