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Office of Human Resources

East Tennessee State University

Title Code: 4445 

Occ. Group: 112.242 

Payroll Clerk

Expectations for All Employees

East Tennessee State University pursues its mission based upon core values. An employee's job performance must support and exhibit the university's core values:

PEOPLE come first, are treated with dignity and respect, and are encouraged to achieve their full potential;
RELATIONSHIPS are built on honesty, integrity and trust;
of people and thought is respected;
is achieved through teamwork, leadership, creativity, and a strong work ethic;
is achieved through wise use of human and financial resources; and COMMITMENT to intellectual achievement is embraced.


Employees in this class are under general supervision. Work performed in assisting with the payroll functions and responsibilities of the institution and performing related work as required. 

Characteristic Duties and Responsibilities

Posts entries to books from supporting records, makes adjusting entries, and prepares financial statements on standardized forms.

Prepares financial statements and standardized forms.

Prepares payrolls and figures garnishments.

Composes letters and correspondence.

Calculates premiums for staff insurance.

Reconciles bank balances and other financial statements.

Keeps records and makes reports.

Advises new employees concerning benefits and personnel policies and procedures.

Prepares and reviews employee health insurance, retirement, and credit union transactions.

Verifies personnel transactions for completeness and accuracy.

Keeps up-to-date files on all personnel.

Performs other work as assigned. 

Required Knowledge and Abilities

Knowledge of public personnel administration.

Knowledge of modern office practices, procedures and equipment.

Knowledge of interviewing techniques.

Knowledge of business English and arithmetic.

Ability to make arithmetic computations and tabulations accurately.

Ability to type accurately from plain copy or rough draft.

Ability to maintain up-to-date files.

Ability to explain and interpret insurance programs for employees.

Ability to evaluate situations and make decisions.

Ability to establish and maintain an effective working relationship with the public and other employees. 

Recommended Qualifications

Applicants possessing these qualifications have a good probability for success in this class. However applicants not possessing these qualifications should apply if they believe their training and experience will enable them to perform the work successfully. Graduation from a standard high school including or supplemented by a course in typing. Experience in which a general knowledge of personnel transactions is learned. 

Date         Skill         Eval         
10/1/80        4     512021231

The intent of this job description is to provide a representative summary of the types of duties and responsibilities that will be required of positions given this title and shall not be construed as a declaration of the specific duties and responsibilities of any particular position.

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