How to Track My New Study
After you have submitted your New Protocol Submission Form to the IRB, you can track it in the system and see exactly what stage it's in. This is an overview of the stages that your New Protocol Submission form will travel through, and a brief description of what is happening at each stage:
- Login to OneAegis (formerly IRBManager). Under xForms, click on the xForms that are being processed at a later stage.
- Locate the appilcable Form and view the associated Stage:
Below is a list of stages in the order that they occur, and the actions being performed at each stage:
| Stage | Action |
|---|---|
|
New Protocol Data Entry |
Not yet submitted or in process of editing/revising. At any point, if the submission is rejected for corrections or for a request for additional information, it will return to this stage and the process will start over. |
|
PI Attestation |
Awaiting PI review and signature |
|
Faculty Attestation |
Awaiting Advisor review/approval (student research) |
|
IRB Pre-Review |
In the process of being reviewed by IRB staff for completeness prior to being sent to department chair. At this stage, it may be sent back to PI/study team for additional information. The goal is to have the protocol as complete/correct as possible prior to submission to department chair. If corrections are necessary, stage will revert back to New Protocol Data Entry and the stages will restart. |
|
VPR Approval Stage |
Awaiting scientific review for non-ETSU, non-VA |
| Dept. Chair/Service Chief Attestation | Awaiting Dept. Chair review and signature |
| Faculty Attestation | Awaiting Advisor review/approval (student research) |
| IRB Initial Review | Awaiting IRB staff review |
| IRB Coordinator Review | Your coordinator reviews it one more time to check for completeness prior to sending it to the appropriate IRB chair |
| Chair Review | Awaiting review by IRB Medical or Campus chair |
| Coordinator Stage to send to reviewers | Sending study to IRB board members for review |
| Reviewer Stage | Awaiting review by IRB board members |
| Review/Final Stage | Awaiting final review by IRB board members. Your approval letter will be sent after this final review. |