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Office of Human Resources

East Tennessee State University

eJobs Information and Training

eJobs is the ETSU online applicant and position tracking system used to post and hire regular, budgeted positions. This page links to instructional videos and user guides specific to different hiring and recruitment roles in the eJobs system. We encourage you to review the videos and also to visit the “sandbox” site – a practice site that is similar to our live site where you can practice submitting eJobs requests.

For eJobs and recruiting and hiring tips and updates, subscribe to our eJobs listserv.

New eJobs User Guides/Online Training

Title

Topics Covered

Search Committee Member's Quickguide (.pdf)

Search Committee Member Review (video)

  • Changing/verifying your user group
  • Finding a posting
  • Finding and selecting an application to review
  • Viewing/printing applications and uploaded documents

Approver's Quickguide (.pdf)

  • Changing/verifying your user group
  • Selecting an item from your Inbox
  • Approving/Returning an item

Applicant Reviewer: Reviewing and Processing Applicants (.pdf)

Applicant Reviewer: Reviewing and Processing Applicants (Demonstration)

  • Changing/verifying your user group
  • Finding a posting
  • Finding and selecting an application to review
  • Viewing/printing applications and uploaded document
  • Changing an applicant's workflow state
  • Changing multiple applicants' workflow state

Introduction: Navigating in eJobs (.pdf)

Introduction: Navigating in eJobs (Demonstration)

  • Logging in
  • Making an application selection
  • Changing your user group
  • Selecting items in your Inbox
  • Removing items from your Watchlist
  • Changing your default login user group
  • Opting out of email notifications
  • Searching the Help file

eJobs Guide for Hiring Managers and Supervisors

  • Navigating eJobs
  • Creating and Sharing a Posting
  • Reviewing and Processing Applicants
  • Starting a Hiring Proposal
  • Modifying a Position Description
  • Changing and Saving Search Results
  • Creating and Viewing Reports

Creating a Job Posting (.pdf)

Creating a Job Posting (Demonstration)

  • Changing/verifying your user group
  • Choosing a 'create from' option
  • Completing the posting forms
  • Special instructions: Applicant Reviewers, Search Committee Members
  • Submitting the posting

Move Single Applicant in Workflow (Video)

Move Applicants in Workflow in Bulk (Video)

  • Moving applicants in workflow individually or in bulk

Starting a Hiring Proposal (.pdf)

Starting a Hiring Proposal (Demonstration)

  • Changing/verifying your user group
  • Finding a posting
  • Finding and selecting an applicant
  • Completing the hiring proposal forms
  • Submitting the hiring proposal

Updating a Position Supervisor (Video)

 
  • Changing or adding a supervisor to a position description

Sandbox site iconWe encourage you to log into the HR sandbox site and use the training guides and videos to practice navigating and performing actions in the new eJobs system. You can also log into the applicant sandbox portal and create a account to apply for sample postings.

eJobs "Sandbox" HR Site
Click the link to access the eJobs Practice Site. Log in using your ETSU username and password.

eJobs "Sandbox" Applicant Portal
Click the link to access the eJobs Practice Applicant portal.

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