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Office of Human Resources

East Tennessee State University

Title Code: 4027

Occ. Group:   

Accounts Payable Lead Worker

Expectations for All Employees

East Tennessee State University pursues its mission based upon core values. An employee's job performance must support and exhibit the university's core values:

PEOPLE come first, are treated with dignity and respect, and are encouraged to achieve their full potential;
RELATIONSHIPS are built on honesty, integrity and trust;
of people and thought is respected;
is achieved through teamwork, leadership, creativity, and a strong work ethic;
is achieved through wise use of human and financial resources; and COMMITMENT to intellectual achievement is embraced.


Employees in this class are under general supervision. Work performed in a lead capacity by coordinating, training and providing back up for all positions within Accounts Payable Department, and performing other related work as required.

Characteristic Duties and Responsibilities

Responds to customer and vendor requests for information.

Researches non-routine account information.

Resolves and reports account information to management.

Advises and counsels customers and vendors on university policies and procedures.

Researches, reconciles and balances routine and non-routine financial records.

Corrects records as necessary.

Researches account delinquencies.

Develops and distributes collections correspondence.

Codes invoices for charges to appropriate department(s) and account(s).

Submits invoices for management approval and payment.

Maintains departmental requests and receipts for purchases.

Determines and completes reimbursement procedures.

Generates and distributes invoices or refunds.

Verifies payments received.

Insures payments are correctly posted.

Performs Tax Identification Matching to IRS files for all payees.

Reviews subsidiary ledgers and determines proper classification of accounts for posting.

Assists in auditing accounts and fiscal procedures.

Covers for Purchasing clerical functions, as necessary.

Performs other work as assigned.

Required Knowledge and Abilities

Knowledge of accounts payable.

Knowledge of advanced bookkeeping procedures and principles.

Knowledge of computers.

Ability to communicate effectively.

Ability to work independently.

Ability to train others.

Ability to multi-task, with attention to detail and accuracy.

Recommended Qualifications

Applicants possessing these qualifications have a good probability for success in this class. However, applicants not possessing these qualifications should apply if they believe their training and experience will enable them to perform the work successfully. Graduation from a standard high school, some college preferred; and two years accounts payable experience preferred.

  Date     Skill         Eval            
12/09/05     6         523121331

The intent of this job description is to provide a representative summary of the types of duties and responsibilities that will be required of positions given this title and shall not be construed as a declaration of the specific duties and responsibilities of any particular position.

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