Human Capital Management

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The Voyager HCM solution replaced functionality within ETSU’s Human Resource systems with a cloud-based integration solution designed to improve employee engagement and the hiring process. HCM stands for Human Capital Management and it covers functionality such as recruitment, onboarding, benefits, time and labor and learning.

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Important Payroll Deadlines & Entering Leave

As the holiday season approaches, the Office of Human Resources wants to remind you of important payroll deadlines to ensure the timely processing of payments.

• November

  • Biweekly/Non-Exempt Employees: Please ensure that all extra compensations (ICPs), absences, and personal changes are finalized with HR by November 21. These changes will be seen on the December 5 paycheck.
  • Monthly/Exempt Employees: Please ensure that all extra compensations (ICPs), absences, and personal changes are finalized with HR by November 17. This is necessary for them to be included in the November paycheck, which will be issued on November 25. This also includes those using the ICP Worksheets to track their additional temporary hour
• December

  December

  • Biweekly/Non-Exempt Employees: All extra compensations (ICPs), personal changes, and time and absences for the pay period from December 14 to December 27 must be submitted and approved by HR by December 19. Failure to finalize these changes by this date may result in delayed payment or non-payment on January 2.
  • Monthly/Exempt Employees: All extra compensations (ICPs), absences, and personal changes must be finalized with HR by December 15 to ensure they are reflected in the December paycheck, which will be issued on December 23. This also includes those using the ICP Worksheets to track their additional temporary hours.

*IMPORTANT – To revise timesheets: Biweekly/Non-Exempt Employees should not make any changes to their timecards or absences after these specified dates. Doing so could cause you to receive an incorrect or no paycheck. To revise the timesheet, please print the timesheet from Voyager, cross out any incorrect entries, and write in the correct information. Both the employee and the supervisor must initial the changes on the printed copy. Then, submit the revised timesheet to Human Resources so the corrections can be applied in a future pay period.

 

• ETSU Holidays and Administrative Dates

  Please note that Holidays are not in your bucket to enter until the month the holiday occurs.

  • 11/11/25 – Absence Type: Holiday Leave
  • 11/26/25 – Absence Type: Administrative Leave; Absence Reason: Administrative Closure
  • 11/27/25 – Absence Type: Holiday Leave
  • 11/28/25 – Absence Type: Administrative Leave; Absence Reason: Administrative Closure
  • 12/24/25 - Absence Type: Administrative Leave; Absence Reason: Administrative Closure
  • 12/25/25 - Absence Type: Holiday Leave (Cannot be entered until December)
  • 12/26/25 - Absence Type: Administrative Leave; Absence Reason: Administrative Closure
  • 12/29/25 – 12/31/25 - Absence Type: Administrative Leave; Absence Reason: Administrative Closure
  • January holidays and leaves can be entered when you return from the break.

Thank you for your attention to these deadlines. For guidelines on how to enter absences (holiday and administrative closures), please view the Entering an Absence   video or view the ​Submitting an Absence Quick Reference Guide​.   Please contact HR@etsu.edu with questions.

 

IMPACTS

Voyager’s Impact on Human Resources activities and the ETSU campus community:

• Real-time data: Voyager allows everyone to get their HR and financial data in real-time; no more waiting for reports to be updated.
• Role-driven access: Security and access to the HR and Financial systems is driven by the position (not the person); this means employees get the access they need quicker than before.
• Employee self-service: Employees use Voyager to access pay slips, W2 forms, and review personal profile information.
  
  

 

HR Links

• Recruitment, Onboarding, and Hiring
• HR News and Announcements

 

BIG WINS