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Lorton Data Functions
Mail Piece Requirements:A minimum of 200 pieces or 50 lbs. of identical mail is required. All mail must be destined for a U.S. address. No foreign mail may be sent in a standard mailing. The pieces must be of identical size, weight and content, no exceptions made. Each piece must weigh less than 16 oz. The mailing piece must be printed or duplicated material. Standard mail cannot contain bills, statements, or personal messages. Mail pieces must be rectangle in shape. The address must be placed parallel to the longer side of the mailing piece.
Always use your department name:East Tennessee State University Postal Services BOX 12345 Johnson City, TN 37614
Use pre-printed mailing indicia. (Ours is 194)
Mailing list data files must be in Excel format. No other formats will be accepted. If the mailing list is not provided in a format that we can use, it will be returned to you for correction.
When creating a data file for your mailing list, please follow the structure in the example below.
Sample mailing list format:
Click Here to Download sample mailing list (Excel format)
Submittal of Standard Mail Project:
For additional information on submitting requests, Contact the ETSU Postal Services office at Postal@etsu.edu
Time Frames - Scheduling of Standard Mail Project:
Schedule your project at least five days in advance, and allow 6 to 14 days for the USPS to deliver.
Typical turnaround time on a mailing under 5000 pieces will be 24 hours, depending on the size of your mailing job. On large complicated mailings, please call ahead for a turnaround time.
USPS Handling of Standard Mail:
The USPS will recycle all undeliverable mail.
The USPS can and will open standard mail pieces for content inspection.