Facility Reservations

Campus Recreation

Facility Reservations

Facility space reservation requests may only be made by ETSU departments and registered student organizations for University-related activities. Student organizations must be registered with the Student Activities and Organizations.

ETSU-affiliated organizations holding revenue-generating events or camps, as well as all external organizations, are considered facility rentals and do not follow the facility reservation process. These groups must go through the University’s Office of Conference Services for a facility rental contract. For more information, email spacemanagement@etsu.edu.

  • Individual use of open facility space is on a first-come, first-served basis.
  • A valid ETSU ID and CPA membership are required for entry into the CPA and use of Campus Recreation facilities. For events open to non-ETSU individuals (e.g. alumni of a student organization), a guest list may be required of the sponsoring group at least two business days prior to the event date.
  • If there are 6 or more people using a recreation space for an activity, excluding open/informal recreation where “pick-up” games occur, this is considered an organized group that must have an approved reservation to use the space.
  • Student organizations, clubs, classes and athletic teams wishing to hold organized (private) activities that are not open to all students and members must go through the facility reservation processes.
  • Reservations are not permitted for the purpose of intramural team practices. Space for this is available on a first-come, first-serve basis and is not considered private. 
  • Non-Campus Recreation sponsored reservations may not be allowed during peak usage times, generally defined as 4:00 pm - 9:00 pm, Monday-Thursday during the fall and spring academic semesters. Reservations for the training room may not be allowed while fitness classes are occurring in the adjacent fitness studio. 
  • Facility reservations that occur outside of normal CPA operating hours are subject to staffing fees and availability of staff.

Reservation Request Submission

A facility reservation request must be submitted at least 10 days prior to the event. Large or more complex events may require additional planning time. A staff member will contact the requester within 3-5 business days to approve/deny the request or to ask for additional information. Reservations for the fall semester may not be approved until after July 1. Reservations for the spring semester  may not be approved until after December 1.

Campus Recreation reserves the right to deny any request submitted less than 10 days prior to the event, that conflicts with Campus Recreation programming (including open recreation high usage times) or an existing reservation, or that is outside the purpose of the facility use. Events should not be publicized or promoted until the requester has received an approval in writing from Campus Recreation staff.

Reoccurring Reservations

Student Organizations not sponsored by or affiliated with Campus Recreation (i.e. sport clubs) are limited to one reservation per week. Reoccurring reservations are limited to two-hours per  reservation and may only be requested for one-half of a semester at a time. Fall and Spring Breaks will be  considered the midpoint of each semester for enforcing this policy. 

Submit Reservation Request Here         Click Here for Facility Availability

Reservation Cancellations

Reservations must be cancelled in writing via email to the reservation coordinator at least 5 days prior to the reservation date. Groups that do not comply with this policy may lose reservation privileges in the future and may be assessed a late cancellation fee. 

Reservable Spaces

Meeting Spaces

  • Multi-Purpose Room Banquet Setup

    Two views of the room feature round tables with chairs, food service tables, and a projector screen for presentations.

  • Multi-Purpose Room Auditorium Setup

    The room is arranged with rows of chairs divided by a center aisle, all facing a projector screen.

  • Multi-Purpose Room Classroom & Workshop Setup

    The top photo shows a classroom layout with tables facing the projector screen, while the bottom photo features an L-shaped workshop arrangement.

The Multi-Purpose Room can accommodate larger events. Different room configurations include auditorium, banquet, classroom, and workshop style seating.

  • Community Corner

    A versatile space with movable furniture that can be arranged to accommodate student meetings or group work.

  • Conference Room

    A dedicated meeting space with a conference table, chairs, and presentation capabilities.

  • Training Room

    A classroom-style space with tables, chairs, and a TV available for presentations.

The Community Corner is a flexible space within the CPA where students, organizations, and campus groups can gather for meetings, group activities, or casual hangouts. The space can accommodate a variety of group sizes from small groups of 2-3 to medium size groups of around 20.

The Conference Room can accommodate 14 individuals at the board table.

The Training Room can accommodate a group of 30 students in a classroom-style setup. 

All meeting spaces have a presentation screen. The Conference Room, Training Room, and Multi-Purpose Room have basic computer set-ups while the Community Corner requires groups to provide their own laptop with a HDMI connection. Campus Recreation does not provide any technical assistance. Groups needing any additional A/V equipment or support will need to provide their own or coordinate with ITS. 

Catered food is permitted in all meeting spaces. Please indicate your plan to provide food in your reservation request.

Basketball Courts

  • Courts 1-3

    Courts 1–3 offer versatile gym space for basketball, volleyball, and other recreational activities.

  • Court 4

    Court 4 offers a versatile multi-purpose surface for basketball, volleyball, and other recreational activities.

Court 1, Court 2, and Court 3 are wood floor basketball courts.

Court 4 is separated from Courts 1-3 and has a multi-surface court. This is sometimes referred to as the "blue court."

At least one court must remain open for open rec during CPA operating hours. 

Groups are limited to a maximum reserved space of two courts.

Fitness Studios

  • Studio A

    A large, open studio space located on the first floor, designed to support a variety of activities and uses.

  • Studio B

    A second-floor studio space available for programs and activities.

Studio A (first floor) and Studio B (second floor).

Indoor Pool

  • Pool

    An eight-lane, 75-foot pool designed for lap swimming, aquatic activities, and programs.

The indoor pool has eight lanes and is 75 feet long.

Private pool reservations may be available outside of regular open swim hours (subject to lifeguard availability).

Fees for lifeguards will apply.

Fields

  • CPA Front Yard

    An outdoor field space located in front of the CPA, primarily used for Sport Club practices and recreational activities.

  • CPA Side Yard

    An outdoor field space adjacent to the CPA, available for Sport Club practices and other recreational activities.

  • Knoxville TVA Employees Credit Union Sports Complex

    The Knoxville TVA Employees Credit Union Sports Complex features one turf field and one natural grass field.

The CPA Front Yard is located to the northeast of the CPA, directly across from Lot 21. The CPA Side Yard is located directly north of the CPA, across from Lot 22. Both of these fields have scoreboards and field lights.

The Knoxville TVA Employees Credit Union Sports Complex is located at 1510 Seminole Drive.

  • Field 1 is a 100% synthetic turf softball field with bases at 60', 65', and 70' and a 300' outfield fence. There is a 40 yard x 100 yard flag football field inlayed in the outfield.
  • Field 2 is a natural grass field that can be configured for softball with 65' and 70' bases and an outfield fence that ranges from 270' to 300'. A rectangular field up to 50 yards x 110 yards can be placed on the field.
  • Both fields have scoreboards and field lights. 

Courtyard

The courtyard is adjacent to the pool and enclosed by a brick wall providing a private space for outdoor events. The courtyard is the location of the Alumni Association football tailgate and is not available during home football games. 

For reservation information, please contact Adam Knobloch (knobloca@etsu.edu)
and submit a Facility Rental Reservation Request through the Member Portal.

Additional Reservation Policies

  • Event Setup

    Event organizers should discuss their needs with the Campus Recreation staff member coordinating the reservation request, including their need for tables, chairs, sound equipment, etc. 

    A minimal level of setup can be provided by Campus Recreation staff. The CPA has 16 round tables (8 chairs per table), and 16 8-foot rectangle tables (8 chairs per table), and 140 total chairs available for events in the Multi-Purpose Room. Events held outside the CPA must submit a work order for Facilities Management to provide tables and chairs.

    Tape, paint, confetti, and/or glitter are not permitted on any surface including, but not limited to, floors, walls and windows. For field reservations that need lines painted, prior authorization is required.

  • Audio/Visual Support

    The Conference Room, Training Room, and Multi-Purpose Room have computers that are connected to projectors or displays for A/V needs. Campus Recreation can provide a minimal level of technical assistance for this equipment. Depending on the needs of the group, additional coordination with ITS may be necessary.

  • Food and Drinks

    Any group wishing to provide food and/or drinks at their event should discuss their plans with the Campus Recreation staff member coordinating their reservation and must receive written approval to provide food and/or drinks.

  • Cleaning

    All trash, food, and messes must be properly cleaned up by the event organizer(s), by the conclusion of the approved reservation time. It is expected that the facility space be left in the manner that it was when the event reservation began. Any groups who do not comply may be assessed cleaning fees and may lose reservation privileges in the future.

    Depending on the size and nature of the event, a work order for special custodial coverage may be required. This requirement is at the sole discretion of Campus Recreation staff and Custodial Services. Any charges for custodial coverage will be the responsibility of the event organizer.

  • Damages

    Any damages incurred while using the Campus Recreation Departments facilities will result in fees assessed for replacement or repairs. These fees may be assessed to individuals and/or organizations. Groups and organizers may lose reservation privileges in the future and in the event of gross misconduct suspension from CPA facilities may apply.

  • Fees and Staffing

    Event organizers can incur reservation fees for the following:

    • Event Staffing - Depending on event size, Campus recreation reserves the right to require additional staffing at the expense of the organizer. Staffing begins at $15/hr and can range up to $75/hr. For events held outside of the normal CPA hours of operation, staffing fees begin at $40/hr.
    • Lifeguards - A minimum lifeguard fee of $25/hr up to $50/hr for events held in the pool. The fee total will depend on the number of anticipated people in the pool and on the pool deck.
    • Field Lining - $100-$175 depending on the sport being lined as that dictates the amount of labor and paint needed.
    • Extra Setup / Court Tarping
    • Cleaning
    • Damages
    • Late Cancellation