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Division of Business and Finance

East Tennessee State University

COVID-19 UPDATES
Our staff is continuing to adjust work flows based on the COVID-19 outbreak and many employees have returned to work full-time in the building but all Business & Finance offices are open. Please be aware of all COVID-19 related signs and notices placed inside and outside of the building. All offices can still be contacted by email or phone if arrangements are necessary to send documents electronically or through campus mail as needed for continued operations.

We appreciate student, faculty and staff support and patience as we adjust our work efforts during this time. Be assured we are focused on our goal of continuing the business activities of the University and will work with our campus community to ensure continuity of all business functions for our students, faculty, and staff.

Contact Information:
& 423-439-4224

The Purchasing office supports departments in obtaining the goods and services needed to accomplish the University's mission and goals. The Purchasing office is part of the Procurement and Contract Services Department at ETSU.  As a university of over 14,500 students and 2,200 employees, ETSU has need of many services and goods to carry out its educational mission.  As a state institution, ETSU is required to take special care of the public funds that enable it to carry out its purpose. In order to remain accountable and effective in its acquisitions, ETSU must comply with various state regulations.  The Purchasing office is charged with assisting each University department in complying with the requirements of  the State of Tennessee. It is our hope that this site will assist University staff as well as vendors in complying with all applicable regulations and in making the acquisition process as efficient as possible.

Staff

Michael Smith
Purchasing Manager
423-439-6889,

Lesia Pendleton
Purchasing Agent
423-439-6890,

Randal Jones
Procurement Compliance Officer
423-439-4224,

McKenzie Roberts
Information Research Technician
423-439-4224,

 

 

Bids

Process

  • All bidders must review/comply with ETSU's Standard Bid Terms & Conditions.

  • Bids for amounts between $10,000 but less than $50,000 may be submitted in person or by mail, email or fax before the bid opening date and time designated on the Invitation to Bid. Bids for $50,000 and up are sealed. For these bids, each vendor is required to submit a sealed bid.  Late bids will not be considered.

  • Bids are opened on the date and time specified in the Invitation to Bid. At the opening date and time, bidders may be present for the public bid opening. Bid results may also be obtained by contacting Procurement Services after the designated bid opening date and time and the bid evaluation has been completed.

Limits

  • Less than $10,000
    • No bids are required
  • $10,000 to less than $50,000
    • 3 informal bids are required
      (email, fax, phone, etc.)
    • Bid Summary Sheet
    • Departments may obtain their own bids
  • $50,000 or greater
    • Sealed bids processed by Purchasing

Opportunities 

ETSU RFI 2021.001 - Comprehensive Housing Managed Network Service

    • Printer Friendly - Word Document
    • Direct electronic submissions and requests for additional documents to:
    • Responses to ETSU RFI 2021.001 must arrive at the University date-stamped no later than 2:00 PM EST on May 04, 2021.
Contracts

Statewide Contracts

The state frequently enters into contracts for goods or services with vendors, and contracts for the right of state agencies and institutions to obtain the same goods or services on the same terms.  Agencies and institutions are not typically obligated to participate in these contracts, but the terms are quite often more favorable than an agency or institution could obtain on their own, with no new bidding process required. Department personnel may want to check the state contracts log, first, before attempting to obtain goods or services through standard institutional procedures.

TBR Shared Contracts

Much like statewide contracts, shared contracts may provide a costs savings for departments and for the University.  The Tennessee Board of Regents (TBR) and its institutions frequently enter into contracts that, by their terms, enable other TBR institutions to obtain the same goods or services at the previously negotiated terms.  This may provide cost savings as well as more timely delivery of services, as no new bidding process is necessary.  The list of TBR contracts can be found here.

Group Purchasing Organizations

 Tennessee Higher EducationImpermissible Clauses - these clauses can not be included in contracts.

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